Processing purchase requisitions and ensuring that all necessary information is provided, such as item descriptions, quantities, delivery dates, and budget codes. Verifying requisitions for accuracy and completeness before initiating the procurement process.
Assisting with the identification and evaluation of potential suppliers or vendors. Conducting research, obtaining quotes, and comparing prices, quality, and delivery terms to determine the most suitable suppliers for specific goods or services.
Creating purchase orders based on approved requisitions and supplier selection. Ensuring that purchase orders are accurate, complete, and comply with company policies and procedures. Managing purchase orders throughout the procurement process, including tracking delivery status and resolving any issues or discrepancies.
Communicating with suppliers to obtain information, negotiate prices or terms, and resolve any issues or concerns. Building and maintaining positive relationships with suppliers to ensure timely and accurate delivery of goods or services.
Assisting with inventory management by monitoring stock levels, tracking deliveries, and coordinating with suppliers to ensure adequate supply. Collaborating with the warehouse or inventory team to maintain accurate inventory records and conduct regular stock checks.
Maintaining proper documentation and records related to procurement activities, such as purchase orders, supplier contracts, and correspondence. Ensuring that all procurement documents are properly filed and easily accessible for reference or audit purposes.
Assisting with budget monitoring and controlling procurement-related expenses. Tracking expenditure against approved budgets and providing regular reports on procurement activities, including spending trends, savings achieved, and potential cost-saving opportunities.
Ensuring compliance with procurement policies, procedures, and regulations. Adhering to ethical and legal standards in procurement activities, including fair competition, transparency, and confidentiality. Staying updated on relevant procurement regulations and industry best practices.
Identifying opportunities to streamline and improve procurement processes. Collaborating with the procurement team or relevant stakeholders to implement process enhancements, automation, or standardization to increase efficiency and effectiveness.
Collaborating with internal stakeholders, such as finance, operations, and project management, to ensure seamless coordination and alignment in procurement activities. Providing support and assistance to other departments as needed to meet organizational goals.
