SPECIFIC RESPONSIBILITIES:
Checks operational items & supplies, capital assets & services that are requested for purchase by other departments
Ensures that operational item & supplies, capital assets & service requested for purchase had undergone proper approvals of department heads prior to placing an order.
Monitor stock levels and identify purchasing needs for Admin/Office
Research potential suppliers
Conduct market research to identify pricing trends
Evaluate offers from vendors and negotiate better prices and prepare cost analysis through Canvass Sheet.
Prepare, monitor and maintain proper documentation of Purchase Orders and significant documentation necessary to establish audit trail for both internal and external auditors.
Ensures timely and accurate acceptance & delivery of operational items & supplies, capital, assets, & services that are requested for purchase &/or approved transfer from one plant/office to another.
Ensures that purchased operational items & supplies, capital assets & service done are properly counted, quality checked & accepted by the end- user before counter-signing & acknowledging relevant supporting documents and ensures compliance on complete documentations before presentment of payment.
Maintains Purchase Order master file and submits soft copy to accounting and department head every end of the month.
Prepares weekly and monthly reports on accomplishments and unaccomplished tasks and submit to department head every end of the month
Maintains supplier's master list containing supplier name, specialization, address, contact number, contact person & payment terms. Submit updated list every end of the month.
Maintain updated records of suppliers including contracts, accreditation, performance evaluation and survey.
Monitors of requisitions, transfers, deliveries & acceptance and ensure that proper documentations and approvals are obtained at any given time.
Maintains records of accountability of assets and PPEs issued to employees.
Reconciles and coordinates with Accounting Department to conduct physical count of fixed assets, spare parts & inventories every 30th of June & December and every end of quarter of each year.
Other duties that may be assigned from time to time.
- KEY COMPETENCIES AND SKILLS:
Office communication
Meeting preparation and implementation
Office organization and workspace image
Supply management and inventory control
Document management
Order generation and fulfillment
Professional behavior and attitude
Proficiency in Microsoft Office
Graduate of any 4year Business or any related course,
At least 2-4 year experience in the related field is required in this position
Knows how to draft inter- office memo
With good written & verbal communication skills.
Job Type: Full-time
Benefits:
Life insurance
Schedule:
Experience:- Administrative Assistant: 1 year (Preferred)
Language:
English (Preferred)
