Virtual Executive/Personal Assistant

Virtual Executive Assistant / Personal Assistant

• Job Overview

We are seeking a highly skilled Virtual Executive Assistant to support two CEOs remotely. This role is a hybrid of Executive Assistant (EA) and Personal Assistant (PA). The ideal candidate will have 3-5 years of experience in executive assistance, strong management skills, and the ability to efficiently manage and or support multiple high-level executives needs while adapting to new technologies and processes.

• Key Responsibilities

Manage email communications for two CEO

• Schedule and coordinate meetings, appointments, and travel arrangements

Maintain and update project reminders and deadlines

• Assist with children's scheduling, school-related communications, and reminders

Create and manage LinkedIn and other social media posts

• Take detailed notes during meetings and calls

Ensure clear expectations and follow-through on tasks

• Utilize Zoho CRM for data entry and management

Organize and prioritize tasks efficiently

• Follow up on leads via Houzz, vetting potential clients

Other administrative duties as assigned

• Required Skills

Proficiency in Microsoft Office Suite (Outlook, Excel, Word, Teams)

• Experience with project management tools (e.g., Microsoft Planner)

Familiarity with AI tools and applications

• Expert note-taking abilities

Strong organizational and time management skills

• Excellent written and verbal communication

Strong background in executive assistance

• Management experience (nice to have)

Adaptability to learn new software and processes quickly

• Proficiency in Zoho CRM

Ability to prioritize tasks effectively

• Preferred Skills

Familiarity with remodeling/construction industry

• Knowledge of lead generation and qualification processes

• Qualifications

3-5 years of experience as an Executive Assistant

• Proven ability to manage multiple executives needs simultaneously

Exceptional attention to detail and problem-solving skills

• Ability to work independently and meet deadlines in a fast-paced environment

Strong interpersonal skills and professional demeanor

• Demonstrated ability to learn and implement new software and systems

This position requires a versatile professional who can seamlessly blend EA and PA roles, prioritize effectively, and adapt to new technologies and processes. The ideal candidate will be able to manage both business and personal tasks for the executives while assisting in overseeing internal operations and lead generation efforts.

• Other benefits:

10% Night Differential

• Start Date: ASAP

Job Type: Full-time

Pay: Php40,

• 00 per month
  
  Benefits:
• Work from home

Schedule:

• 8 hour shift

Night shift

Experience:

• Executive Assistance: 3 years (Required)

Zoho CRM: 3 years (Required)

• Microsoft Office: 3 years (Required)

Microsoft Planner: 3 years (Preferred)

• Project management: 3 years (Preferred)

Application Deadline: 09/04/2024