Virtual Administrative Assistant

Company Overview

ClearDesk was founded based on years and years of our own experience in prior businesses in outsourcing amazing talent from places like Colombia, India, and the Philippines. We now live in a world where high-speed internet and the latest technology allow us to build a team of amazing people all across the world.

At ClearDesk, we handle the sourcing, recruiting, and management of our overseas talent as they work with our clients. Our goal is to provide exceptional service that exceeds expectations, and we take pride in our ability to match each client with the right talent to suit their unique needs.

Our Mission

At ClearDesk, we're passionate about helping people succeed. Our mission is to assist clients in building top-performing teams in the most cost-effective way possible, enabling them to thrive in today's competitive business landscape. Additionally, we're committed to helping our remote talent develop their careers within outstanding teams while supporting their families.

But we don't stop there. We're constantly pushing ourselves to grow and learn by surrounding ourselves with the very best talent. This culture of continuous improvement enables us to provide even better service to our clients and team members alike. At ClearDesk, we believe that when everyone succeeds, we all succeed.

Job Description

We are looking for an experienced Virtual Administrative Assistant (Monday.com Proficient) to perform advanced, diversified, and confidential administrative duties requiring broad and comprehensive experience, skill and knowledge of organizational policies and practices.

Responsibilities

• Coordinate all internal and external meetings for the CEO, including Zoom and in-person meetings.
• Manage scheduling tools like Calendly and Google Calendar.
• Organize and prepare for events, ensuring the CEO's time is optimized.
• Collaborate with the CEO to maintain inbox organization.
• Set up systems for archiving, responding, and flagging important emails.
• Ensure timely responses to priority communications.
• Use Monday.com to track project deadlines, assign tasks, and monitor progress.
• Respond to staff messages and manage project automation features.
• Conduct daily check-ins with the CEO to review priorities and ongoing projects.
• Assist with general office admin duties, such as preparing documents, managing files, and handling correspondence.
• Support team communication via Slack and manage document creation through Microsoft Office.
• Create and maintain Standard Operating Procedures (SOPs) to help organize workflows.

Requirements

• College educated
• Candidates must provide either an NBI Clearance or Police Clearance (preferred) upon hiring
• Must be comfortable with using Hubstaff, a time-tracking application
• Proven experience in executive assistance
• Project management experience using Monday.com
• Ability to thrive in a dynamic and fast-paced work environment
• Professional-level English (written and verbal/voice)
• Computer or laptop with access to the internet (min speed of 25 Mbps)

Hardware Requirements

• At least a 720p HD Webcam.
• A noise-canceling headset.
• At least a 25mbps primary internet connection.
• A backup laptop, backup internet connection device, and backup power supply in case of power outage and emergencies.
• Minimum recommendation for your main computer: Intel Core i5 or equivalent with 8 GB RAM or higher
• Minimum recommended for your backup computer: Intel Core i3, 4 GB RAM

Compensation and Benefits

• Earn a competitive hourly rate, which can be up to PHP 42,500 per month, based on experience.
• Work from home
• HMO
• Bonuses and incentives
• Paid training

Important Reminder: ClearDesk does not ask for any monetary payments or fees as part of our employment process. If you encounter any request for payment, please disregard it and report it to us immediately. For your security, please ensure that all communications are conducted through emails originating from (@cleardesk.com or @cleardeskteam.com).