Virtual Admin Assistant (NEX0001)

JOB OVERVIEW

As a Virtual Assistant, you will be a trusted advisor and expected to proactively and effectively support multiple senior managers and executives within the business. To be successful in this role, you will be expected to understand the business and demonstrate a high level of business acumen and exceptional organizational skills which will contribute to seamless day-to-day operations.

DUTIES AND RESPONSIBILITIES

Executive Responsibilities

Management and coordination of agendas for 1:1 and direct report meetings

Maintenance of executives calendars and email inboxes/es

Writing error-free, eloquent emails and letters.

Create and oversee internal administration process and systems upkeep

Proactively source sales meet with potential customers and set appointments.

Maintain confidentiality and use a high degree of discretion.

Full responsibility for day-to-day operations of the executive management function

Oversee internal administration processes and system upkeep

Organisation of functions, events, and other ad hoc celebrations throughout the year

Coordinate travel and accommodation requirements.

Minute taking for meetings

Account Management

o Be professional/courteous/polite in all communications.

o Raise emerging issues, concerns, or areas of opportunity that affect clients experience and/or the effectiveness and efficiency of processes.

o Maintain a high level of quality and efficiency on all tasks managed by observing best practices and utilising available tools.

o Ensure attendance, participation, and cooperation during knowledge transfer sessionsand other meetings.

QUALIFICATIONSProduct Knowledge
Bachelor's/College Degree in Business Administration, Management, or other related disciplineis a plus, but not required.
At least 3 years of experience as an Executive Assistant with stakeholder management skills.
Admin assistance experience with C-level executives previously is preferred.
Project management skills are advantageous.
Strong analytical and computer (primarily Outlook, Excel, and Teams) skills
Work experience with Slack, Notion, G Suite, WhatsApp.

Work experience withUPTIC and XEROis advantageous.

Strong oral and written communication skills
Detail-oriented, always able to provide accurate and high-level quality work.
Ability to manage multiple priorities while remaining focused on quality and delivery.

Good administrative and organizational ability.
Ability to learn quickly and think ahead.
High level of empathy and mindfulness
Works collaboratively and as part of a team building genuine relationships.
Provides systematic and dependable follow-up, as well as a high level of organisation andpreparedness.
Maintains workflow under pressure and in a fast-paced, high-profile work environment.
Accountability always following up and staying ahead of the game.
Ability to think strategically and execute quality output under tight deadline.
Strong time-management skills and presentation skills
Hard working and passionate about career and making a difference.

Customer Focus
Actively seeks to understand and deliver client needs, expectations, and levels of satisfaction.
Able to maintain good relationships with clients and other stakeholders.
Proactively seeks solutions for clients.
Experience in working with an Australian company is a plus.