General Duties
1. Accepts payments from walk in buyers and Sales agents for Reservation Fees (RF), Downpayments, Other Charges and miscellaneous fees for Trade related transactions and ensures timely and accurate issuance of Official Receipts (ORs).
2. Accepts payments for Non Trade related transactions such as medical fees, sale of uniforms, Cash Advance liquidations, rental fees, etc. and ensures timely and accurate issuance of ORs.
3. Deposits all cash and check collections receipted/unreceipted for the day and ensures timely coordination with the bank in case of any discrepancies between the actual cash and checks forwarded for deposits and the validated deposit slips.
4. Ensures timely transmittal of Cash Receipts Register packages to the Accounting Department for proper recording in the Company's books.
5. Ensures timely transmittal of ORs to Records Section - Admin Department.
6. Handles inquiries of buyers related to over the counter transactions and resolves minor issues.
7. Acts as cashiers in Marketing / Events Sales and ensures accurate preparation of the collection report.
8. Reconciles credit card transactions and ensures timely settlement from the bank.
9. Updates the Peso and Dollar checks monitoring list for deposit.
10. Ensures regular uploading/updating of URs to SAP-AR Program.
11. Monthly reconciliation of bank accounts with Accounting Department.
12. Provides Management the following regular reports:
Name of Report Date of Submission
1. End of Day Cash Receipts Register and Reconciliation Report for OTC transactions 2 days after OR date
2. Cash Position Report 2 days after credit date
3. Credit Card Transactions Monitoring Report Weekly
4. Transaction per Payment Mode Every 5th day of the following month
5. Escrow Funding Investment Report Every 5th day of the following month
7. Rental Income Report Every 5th of the following month
8. Cross Deposit Report Weekly
13. Maintains orderliness of files for the Section.
14. Serves as back up cashier in case of absence of another member of the team
15. Performs other tasks and duties that may be assigned or required by the immediate head.
Detailed Duties
Professional Eligibility
Skills
C. OTHER SKILLS
Good communication skills (verbal and written)
Knowledgeable in Microsoft Office and other software
Good interpersonal skills
Experience in handling collections is a plus.
Relevant experience in a real estate company is a plus.
Experience in SAP is a plus.
D. COMPETENCY ASSESSMENT FACTORS
Trustworthy
Goal-oriented
Keen on details and organized
Analytical and meticulous
Proactive and fast-learner
Team Leader
Punctual
Education
A. EDUCATION
Graduate of business course preferably Accounting or Banking and Finance
Experience
B. EXPERIENCE
Position Title or Description of Experience Years
Cashiering or reconciliation experience in
Cash Operations ] > 1
Cash Management ]
General Accounting - Collections ]
Responsibility
The position is responsible for timely and accurate receipting of cash, dated checks and credit card transactions received over the counter and on offsite/marketing events. She is in-charge of monitoring all debit and credit transactions in the Company's OTC Peso and Dollar bank accounts. She ensures timely coordination of unreceipted credits with concerned departments for immediate regularization.
