Senior Procurement Coordinator

Position Summary
The Senior Procurement Coordinator is an integral part of the team in support of the firm's Procure-to-Pay process. This function works across different business services groups to provide the very best support for relevant activities and initiatives these groups undertake to help the Firm leverage its global spending power, ensure optimal pricing and contractual terms, mitigate risk, manage vendor relationships and achieve other strategic objectives. The Senior Procurement Coordinator will work closely with the supervisor and Accounts Payable team, along with internal and external stakeholders, to ensure timely and effective delivery of goods and services and payment of invoices. This position also performs other job-
related duties as assigned.

Duties and Accountabilities
Primarily supporting the Procure-to-Pay process of the Firm, the role responsibilities include, but is not limited to, the following.
Make timely and cost-effective buying decisions by ensuring that purchases have thoroughly passed the specific steps of the procurement process.
Source for and/or identify purchase request requirements such as type, configuration and
quantity.
Request proposals or quotations from two or more vendors or leasing partners
identified as preferred/suitable vendors for the required purchase.
Handle high-value projects from Projects Management team including but not limited to office renovations, relocation, move and build.
Handles non-project high-value and critical requests such as upgrades, renewals or refresh
and global initiatives.
Review and analyze highly technical proposals, communicate with vendors and requestors for any modifications on the purchase requirements.
Negotiate with vendors regarding specifications, pricing, terms and conditions and
recommend the vendor with most advantageous offers.
Assure efficient processing of purchase requests from initiation to closure in compliance with Global procurement policy.
Verify bank details verification through phone calls, emails or both to ensure that funds go to the correct payee accounts and to avoid fraudulent payments.
Perform new vendor onboarding process before setting up a vendor account in the 3E
system.
Review Firm expense invoices with amounts greater than USD 15K to ensure compliance
with existing contracts prior to payment processing.
Coordinate with requesting teams regarding purchase requirements and specifications.
Assist in the review and execution of contracts.
Work with Asset Managers on the Lease and Asset Management. Responsibilities include
contract association, update of asset details and status for both leased and purchased
hardware in ServiceNow system.
Administer End of Lease process from determining end of lease plans, return, extension or
buyout of hardware, and processing invoice for payment of buyouts or damages.
Perform extensive computations on cost/price data analysis for the review of lease and
purchase proposals.
Review and process monthly or quarterly lease invoices for rentals, buyouts, and damages.
Review accuracy of expense codings used in processing lease invoices and request
Accounts Payable team to reclass codings as needed.
Interact with business services through verbal or written in connection with assigned
procurement activities and projects.
Contact vendors via e-mail or telephone and holds meetings with vendors and stakeholders.
Maintain the contract database through timely uploading of new contracts, querying,
modification, and collecting information for reporting purposes.
Review expiring firm contracts by confirming with business owners and update status in
contracts database.
Process renewal of expiring technology purchase orders and contracts such as licenses,
support, maintenance, warranty, etc.
Process requests for vendor and payee maintenance: add new vendors to the database,
modify information and activate/deactivate accounts.
Provide guidance and assistance to other Accounts Payable Compliance Analyst, as needed.
Assist and handle process trainings and share relevant information on the progress of the
new member/s of the team.
Review and update process manuals.
Monitor team progress and assist in the review of special projects and ad hoc activities.

Qualifications

Required:

Bachelor's Degree in Information Science, Business, Economics, Finance
At least 5 years of relevant experience in procure-to-pay functions
Excellent English language communication skills both written and oral
Good systems and database skills, including Excel, PowerPoint, Adobe, Enterprise/Financial
Software platforms (3E Finance System, ServiceNow and SpendConnect)
Amenable to work in shifting schedule including weekend and Philippine holidays

Essential:

Keen interest in procure-to-pay processes, would be a distinct advantage
Bright with a keen sense for learning
Flexible, committed and enthusiastic
Attention to detail
Exposure to client relationship management would be advantageous
Influencing and negotiating skills
Creative and solutions-focused mindset
Ability to work on own initiative
Ability to work under pressure and to tight deadlines
Strong customer service focus
Location and Reporting

Job Type: Full-time

Benefits:

• Health insurance

Life insurance

• Opportunities for promotion

Schedule:

• Afternoon shift

Day shift

• Early shift

Evening shift

• Late shift

Night shift
Supplemental pay types:

• 13th month salary

Bonus pay

Application Question(s):

• Open to Midshift

Experience:

• Procurement: 5 years (Required)

Procurement to Pay, end to end: 3 years (Preferred)