Objectives To successfully implement the Document Records Management (DRM) by ensuring delivery within the agreed scope, budget, and timeline including the monitoring of its overall progress and status.
To work closely with the Program Manager (PgM) or Product Manager (PdM) in overseeing adoption and change, procurement, and vendor management. _[NOTE: The PgM or PdM will be primarily accountable in managing stakeholder relationships, strategic planning, and setting the direction of the program or product]_.
The Senior IT Project Manager is part of the project management pool of ITOD. The role will have a matrix reporting line functionally to the PgM or PdM for the duration of the project and administratively to the IT Specialist (Portfolio Management) and Senior IT Officer (Portfolio Management) under the Advisor, IT Governance and Data Management.
- Duties and Responsibilities
Manages the delivery of the project scope within the agreed timeline and allotted budget:
o Making sure that project outputs are delivered as agreed and that milestones are met. Delivery can follow an agile model or a waterfall model, depending on the assigned project. [RM1] [JD2] [RM3]
o Working closely with the business stakeholders, vendors and other ITD teams to ensure that deliverables meet requirements and follow ADB's engineering and security standards.
o Working closely with the assigned change manager of the Adoption and Change Management team to ensure smooth adoption by end through communication, training, coaching and measurement.
o Ensuring that products deployments follow required processes, including approval by the Change Advisory Board.
o In case of deviations from the agreed scope, timeline and budget, working together with the PgM or PdM to bring the project back on track by:
Reviewing and understanding the project schedule and budget utilization to determine whether the scope will be delivered within the timeline and budget targets of the project and agreeing to actions required.
Actively managing risks, assumptions, issues, and dependencies (RAID), and taking preventive and corrective measures, including the timely raising of Change Requests.
Ensuring the project is guided by ITD's Project Management Framework (PMF), the corresponding Implementing Guidelines for Financial Controls (IGFCs for Special CapEx IT projects), and other ITD frameworks and ADB guidelines (e.g., administrative order on procurement) relevant to the project.
May be supported by a Project Administrator in performing the following:
o Development and timely update of project workplan / schedule and other supporting project plans.
o Preparation of pertinent project management deliverables, such as:
Project Status Report (PSR) fortnightly, Budget and Procurement Report (BPR) monthly, and update of the project's budget information in Apptio (TBM tool) and RAID Logs.
Presentation materials and minutes for the project steering committee (PSC) and other pertinent stakeholder meetings.
Artifacts required for health checks, IT attestation, and other project audit exercises.
o Establishment and maintenance of the project's collaboration site wherein all program and project documents and records are stored.
o Transfer of knowledge to other program or project staff and personnel as needed.
Performs other program or project-related work and outputs required by ITOD.
[RM4] [JD5]
Bachelor of Science degree in Engineering, Computer Science or related fields; and
8+ years of Project Management experience demonstrated by a proven track record of success in managing complex IT programs and projects related to delivering either software or IT infrastructure/network solutions (preferably with experience in using agile methods in delivering IT solutions).
Technical Knowledge:
5+ years of experience in (managing the) delivery of Knowledge, Content and Records solutions and document management solutions, with search capabilities, based on Microsoft SharePoint and Microsoft 365
Experience in (managing the) delivery AI solutions to production (esp. Generative AI) is an advantage.
Project Management Knowledge:
Knowledge of both theoretical and practical aspects of program and project management, including tools and techniques.
Proven experience in strategic planning, risk management, and people management for projects or programs.
Experience in working with technical teams and driving initiatives/work across multiple areas from a solution development perspective and tries new approaches for changing situations.
Understanding of application programming, database, and system design, and testing especially for software solution delivery.
Awareness of adoption and change management as an essential aspect of most IT projects; and
Preferably with knowledge on business benefit tracking for IT projects.
Soft skills
Getting things done attitude by taking initiative and following through on the assigned tasks with a great deal of autonomy while ensuring achievement of quality
Proven ability to quickly earn the trust of key stakeholders, motivate team members, and deliver tough messages while demonstrating professional and respectful conduct.
Willing to extend support to team members to overcome challenges and look for opportunities to share knowledge, work practices and experiences.
Ability to manage competing priorities on an ongoing basis by negotiating priorities and resolving conflicts.
Detail-oriented with strong analytical and creative problem-solving skills.
Strong written and oral communication skills.
Ability to work within an international, inclusive, diverse, and multi-cultural environment.
Project Tools
Proficient in project management software (preferably MS Project or Project Online), MS Teams, and O365 (including SharePoint)
Job Type: Full-time
Schedule:
Monday to Friday
