Job Summary
We are seeking a highly organized and proactive Executive Assistant to support our leadership team.
Job Description
About Us:
Outsourced. ph is a leading ISO-certified Philippines offshore outsourcing company that provides dedicated remote staff to some of the world's leading international companies. Outsourced is recognized as one of the Best Places to Work and has achieved Great Place to Work Certification. We are committed to providing a positive and supportive work environment where all staff can thrive. As an Outsourced staff member, you will enjoy a fun and friendly working environment, competitive salaries, opportunities for growth and development, work-life balance, and the chance to share your passion with a team of over 1,000 talented professionals
The ideal candidate will be experienced in providing top-level administrative support and will preferably have experience using Deltek Vantage (or similar project management software). This role requires a detail-oriented, tech-savvy individual with excellent communication and multitasking skills.
Key Responsibilities
- Provide executive-level administrative support to the leadership team, including managing calendars, scheduling meetings, and arranging travel.
- Prepare reports, presentations, and documents, ensuring all materials are accurate and delivered on time.
- Assist with project management tasks, including tracking deadlines, milestones, and deliverables.
- Use Deltek Vantage or similar project management software to assist in project tracking and reporting (experience preferred but not required).
- Coordinate communication between executives and key internal and external stakeholders.
- Help manage high-level correspondence, including drafting emails and maintaining an organized filing system.
- Organize and maintain confidential documents, contracts, and agreements.
- Assist in managing budgets, invoices, and expenses, ensuring timely submission and reconciliation.
- Plan and coordinate executive meetings, preparing agendas, taking minutes, and following up on action items.
- Provide ad-hoc administrative support as needed to help ensure the smooth operation of the leadership team and ongoing projects.
Qualifications:
- Proven experience as an Executive Assistant, Personal Assistant, or in a similar administrative role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and cloud-based tools (Google Workspace, Slack, etc.).
- Experience with Deltek Vantage or other project management software is highly preferred.
- Exceptional organizational and time management skills with a strong ability to prioritize tasks.
- Excellent verbal and written communication skills.
- Ability to manage confidential and sensitive information with discretion.
- Strong attention to detail and accuracy in all work.
- Familiarity with budgeting, expense management, and invoicing processes.
- Experience in the infrastructure, engineering, or construction industries is advantageous
Work Schedule
6AM - 3PM PH or 7AM - 4PM PH
Work Location
Hybrid, Either Pampanga, SM North, Eastwood, Alabang, or Cebu Office (depends on staff reference)
By clicking on the I'm Interested button I hereby allow Outsourced Quality Assured Services, Inc. (Outsourced) to store and collect my personal information for the purposes of employment application. As such, I agree and authorize Outsourced to collect, store, or continue to use my personal information for the above-stated purpose, and to retain my personal information for a period of 1 year, and for these purposes only.
