FILINVEST COMPANY: SHAREPRO, INC.
JOB SUMMARY:
The SCM Assistant aids in the procurement requirements of the various Filinvest group of companies by sourcing the right item at the right price in the agreed time frame.
KEY FUNCTIONS/DUTIES AND RESPONSIBILITIES:
PR/PO PROCESSING
- Process the assigned Purchase Requisitions (PRs)/Purchase Orders (POs) within the time stated in the Service Level Agreement (SLA) to meet target dates of internal customers
- Review Purchase Request (PR) received and ensure that descriptions and specifications of the items being requested are accurate and complete
- Communicate through constant interaction with both end-users and suppliers for efficient transactions
- Examine and prioritize urgent PRs through proper management of workload to serve immediate needs of the company
- Evaluates PRs and provides alternatives to end-users to provide the company with the best value and quality items
- Negotiate with vendors the price, terms, warranties, delivery, etc. with proper technical and commercial evaluation, providing the company cost savings
- Prepares tabulation/canvass sheet/canvass report to easily evaluate proposals and quotations
- Liaise between Requestor and Vendor for the approval of the item being requested, queries, complaints and other requirements
- Identify similar items for consolidation and bulk buying from the different projects and create a purchase plan for the items that can be procured in volume leading to faster processing and lower rates
- Research on past trends and/or pricing for the specific item/service being handled
DELIVERY AND PAYMENT MONITORING
- Ensure on-time delivery and payments of suppliers by coordinating with SCM logistics
- Validate clarifications on items and payment terms prior payment to ensure proper flow of money
SUPPLIER BASE
- To increase suppliers in each category being handled
- Source suppliers (abroad or local) that can provide a balance of good quality and affordable products
- Secure accreditation requirements from new vendors and endorse the same to the accreditation committee
- Evaluates vendors for the purpose of determining their capability to serve the requirements
ADMINISTRATIVE
- Encode data for reports to be used by the SCM Manager
- Ensure proper transmittal of documents
- Coordinate meetings with suppliers
- Keeping files and records (e.g. Requests for Proposal, purchase orders, vender files, etc.) for the purpose of ensuring the availability of documentation and compliance with established policies and regulatory guidelines
QUALIFICATIONS:
- College graduate 4 year degree. Preferably business course.
- 1 -2 years work experience
- Can use Microsoft Office, Excel, and Powerpoint
- Perform a variety of tasks, often changing from one to another of a different nature
- Can adapt to frequent changes in workload and adjust priorities quickly as circumstances dictate
- Can work within deadlines and complete work in a timely manner
- Displays Integrity
- Liaising and documentation
- Can apply effective interpersonal skills to provide service
- Ability to deal with all levels
- Proficient in communication
- Can coordinate events involving multiple parties
- Completes administrative tasks correctly and on time
- Writes clearly and informatively (email, memos, letters, reports)
- Can perform work with close attention to detail
- Meets challenges with resourcefulness
- Can process and maintain recordkeeping or filling systems
- Follows instructions, responds to management direction
