Recruitment Admin Specialist

Building Bonds, Bringing Balance: Your Path to Purpose and Fulfillment

Where compassion meets action, every connection begins. As a Recruitment Admin Specialist in the home care industry, you'll be at the heart of creating seamless transitions for new team members, ensuring every hire is ready to provide meaningful, compassionate in-home services to the elderly. Your role is crucial, as you'll be responsible for managing paperwork, personnel files, and onboarding communications with exceptional quality and care. This position is built on principles of harmony and well-being, allowing you to grow in an environment that balances purpose and personal fulfillment. Step out of your comfort zone and into a role that doesn't just build careers-it builds communities of care. Join a team where each day starts with purpose and ends with a sense of achievement.

• Create, manage, and refresh engaging job advertisements actively monitor their success across multiple online recruitment platforms.
  
• Ensure weekly understanding of recruitment needs by discussing with the scheduling team.
  
• Complete the daily Smart Recruiters email process.
  
• Access CV search libraries to broaden the pool of candidate applications.
  
• Report monthly recruitment KPIs and statistics to the recruitment lead.
  
• Attend webinars or information sessions on recruitment practices, providing feedback and incremental improvement steps to the recruitment lead.
  
• Support the screening of new candidates and schedule interviews with the recruitment lead, updating Teams and Calendly accurately.
  
• Call each candidate the day before or on the day of their interview to confirm attendance and check if their application form is complete.
  
• Schedule contracting for successful interviewees, ensuring DBS is paid, lodged, and recorded in People Planner and My Learning Cloud (MLC).
  
• Collect two satisfactory professional and two personal references for each candidate, documenting these electronically.
  
• Review candidates application forms for compliance, ensuring completeness and accuracy.
  
• Notify relevant team members of expected attendees for the Welcome Session.
  
• Track and process new starters across various training courses until their personnel and onboarding files are complete.
  
• Complete and save a DBS Certificate Record into the candidate's file the same working day upon DBS return document any required risk assessments following DBS outcomes per current codes of practice.
  
• Set up each candidate on the eLearning platform (MLC) for pre-training completion.
  
• Monitor and manage new candidates compliance with required eLearning prior to training.
  
• Transfer individual MLC accounts to the training lead upon completion of initial eLearning stages.
  
• Ensure each new candidate has proper business insurance before the Day in the Life of Betty session.
  
• Keep the Recruitment Pipeline updated with relevant comments and notes.
  
• Accurately add each candidate to the HR system, Access People Planner, including all pertinent information.
  
• Engage with new candidates twice weekly throughout onboarding, ensuring they feel valued and engaged.
  
• Manage legal requirements for driving licenses, vehicle safety (MOT), and relevant insurances, staying updated on any policy or legislative changes.
  
• Ensure candidates are ready to work with fully completed files in the shortest time possible.
  
• Provide the Recruitment Lead with the File Completion Checklist within three days of training completion (unless the DBS is pending).
  
• Conduct monthly monitoring on MLC.
  
• Support candidates with any queries throughout the recruitment process.
  
• Actively manage DBS checking and recruitment compliance for long-standing Care Professionals.
  
• Prepare care certificate matrices with e-learning and load into relevant e-records.
  
• Post-completion of the Day in the Life session, upload competencies to ACWDS, MLC, People Planner, Teams, and e-records.
  
• After field observations, upload competencies to ACWDS, MLC, and e-records.
  
• Load monthly eLearning for each candidate into ACWDS and People Planner.
  
• Update ACWDS, People Planner, and e-records weekly with completed spot checks and support visits.
  
• Upload candidate photos to People Planner and send photos to the relevant field care manager.
  

Requirements

Skills That Welcome, Traits That Connect, and a Mind for Details

• 3-5 years of experience in regulated recruitment, with adherence to standards and values-based recruitment practices.
  
• Must be personable, warm, empathetic, and caring, with a reliable work ethic. The team is open, bubbly, and friendly.
  
• Flexibility in task management.
  

Benefits

A Career Path with Comfort, Care, and Countless Opportunities

• Day 1 HMO coverage
  
• Competitive Package
  
• Prime office location (Easy access to MRT stations, restaurants, and banks)
  
• Mid shift schedule
  
• Fixed weekends off
  
• Free upskilling through Emapta Academy courses (Want to know more Visit )
  
• Free access to our office gyms (Ortigas and Makati) with a free physical fitness trainer!
  
• Emapta Lifestyle perks (Foodpanda pro and more!)
  
• Unlimited opportunities for employee referral incentives across the organization
  
• Standard government and Emapta benefits
  
• Total of 20 annual leaves to be used on your own discretion (including 5 credits convertible to cash)
  
• Fun engagement activities for employees
  
• Mentorship and exposure to global leaders and teams
  
• Career growth opportunities
  
• Diverse and supportive work environment
  

A Legacy of Compassion: Bringing Care and Comfort to Every Home

Home Instead is a trusted leader in the home care industry, providing compassionate, non-medical, in-home services that empower seniors to live with dignity and independence. As a company, they're dedicated to enhancing quality of life by offering personalized support, from companionship and personal care to specialized assistance for conditions like dementia and Parkinson's disease. Their mission centers on dignity, comfort, and respect, ensuring every individual's unique needs are met with empathy. Applicants can feel confident that joining Home Instead means making a real difference in people's lives every day.

Who are we

At Emapta, we pride ourselves on offering more than just a job - we provide a lifestyle. Enjoy the perfect work-life balance with our flexible arrangements, empowering you to excel both personally and professionally. Embrace exciting global opportunities that broaden your horizons and enrich your career journey. We offer a competitive compensation package that acknowledges your talent and dedication.

Embrace flexible work arrangements and seize global opportunities to broaden your horizons. Emapta's competitive compensation package, combined with a vibrant work culture, will undoubtedly make your journey with us an exciting and fulfilling one. Take your career to new heights, gain exposure to diverse industries, and contribute to exciting projects while thriving in an environment that values your dedication and accomplishments.

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