Receptionist and Administrative Associate

JOB OBJECTIVE:

The Receptionist and Administrative Assistant is the first point of contact in NCCI. This person will be responsible in receptionist duties such as welcoming guests and greeting business visitors and offering administrative support across all the departments in the organization. They will also be in charge of coordinating front-desk activities, including receiving and distributing correspondences and redirecting phone calls.

This person ensures that front desk welcomes guests positively, and executes all administrative tasks to the highest quality standards.

• DUTIES AND RESPONSIBILITIES:

• Receptionist Duties

Earn a positive impression of the company by answer and direct phone calls and welcoming visitors in a warm and friendly manner, and answer inquiries

• Maintain reception area and all common office areas in a clean and tidy manner at all times

Keep detailed and accurate records of visitor requests and of calls received

• Receive deliveries; sort and distribute incoming mail. Ensure that all incoming and outgoing records are accurate

• Administrative Duties

Take inventory of HRAS supplies and office consumables and ensure that stocks are sufficient at all times

• Handle meeting and conference room calendar coordination, including meeting room setup, food vendor and collateral management

Manage all posts, couriers, security lists and building access requests, including acting as office key custodian and

• Manage and ensure that third-party admin vendors are paid timely for business services availed

Liaise with building admin regarding minor office repairs & maintenance activities

• Dispenses medicine, monitors and prepares inventory & usage report

Assist during employee onboarding by ensuring that new hires are received on their first day properly, given appropriate identification cards, and toured within the office premises.

• Assist the HR department during company-wide and regular engagement activities

Supports HR in ensuring that policies are implemented inside the office premises at all times

• In charge of administrative services petty cash management

• Reports

Submits the following pertinent reports:

• Monthly office consumables and inventory report

• Others

Special projects or tasks related to the position.

• Contributes & provides inputs to policies & process review development

• Experience

With _at least 6 months of experience in doing administrative function_

• Competencies

Proficient with Microsoft office applications

Can communicate comfortably in a business setting

• Personal Attributes (who people are):

Excellent interpersonal and customer service skills

Proactive and has initiative

Great attention to detail

Outgoing and comfortable with interacting with different types of people

• WORKING ENVIRONMENT:

Office. Full-time on-site arrangement

Job Types: Full-time, Permanent

Pay: Php17,

• 00 - Php20,000.00 per month
  
  Benefits:
• Company events

Flexible schedule
Schedule:

• 10 hour shift

Holidays

• Monday to Friday

Overtime
Supplemental Pay:

• 13th month salary

* Overtime pay

• Performance bonus

Ability to commute/relocate:

• Taguig City: Reliably commute or planning to relocate before starting work (Preferred)

Experience:

• Administrative: 1 year (Preferred)

Location:

• Taguig City (Preferred)

Willingness to travel:

• 75% (Preferred)

Expected Start Date: 08/01/2024