Q201187: Accounts Payable Administration Officer

Q201187: Accounts Payable Administration Officer

Performs clerical tasks related to maintaining the accounts payable records. He/she will also be responsible with other administrative works such as data entry, and completing any mundane tasks that are small or minimal.

• The Salary Range: Php 30,000 to Php 40,000

• The Work Set-Up:

Work onsite

• 8 hour work shift

Monday to Friday

• Day shift (6am - 3pm)

• The Benefits:

13th Month Pay

• 15-Days Annual Leave

Maternity, Paternity & Solo Parent Leave

• Government Contributions (SSS, PhilHealth, and Pag-IBIG)

HMO Health Insurance (with Maxicare)

• HMO +1 dependent

Annual Medical Health Check-up

• Milestone Celebration (Anniversary, Performance Bonus, Token of Appreciation, etc)

Company Events (Monthly Office activities, Team Building, Year-End Party)

• ... and more

• The Responsibilities:

Manage the accounts inbox, categorizing emails by their action item, such as invoices received, urgent payments, statements, and progress claims.

• Enter invoices from suppliers and subcontractors received in the accounts inbox, and allocate them to their relevant purchase order or subcontract number.

Communicate with project managers to confirm invoice approvals.

• Flag items requiring urgent payment via the accounts category for management to process.

Enter line items from statements received from 30-day trade accounts.

• Flag invoices that exceed the original contract amount or purchase order/subcontract agreement with CFO and Project Manager.

Participate in training for the use of Procore, to be onboarded in 2025 to work in conjunction with XERO. The level of data entry will remain consistent, but across a different software platform as needed.

• Enter receipts and make card payments for accounts where advised.

Manage dates for important deadlines, such as company and vehicle insurances.

• Perform other related tasks as required.

Perform other administrative tasks when the accounts inbox is not busy, such as organizing filing systems on OneDrive and assisting the CFO with sourcing pricing for equipment.

• The Requirements:

2 - 3 years of experience in Accounts Payable, Finance Department, Administration, Data Entry, or related background.

• Experience working in the construction industry, demonstrating familiarity with industry-specific processes and terminology.

Exceptional attention to detail, with a proven ability to accurately process high volumes of invoices and financial data.

• Substantial background in accounts payable administration, including proficiency in invoice processing, payment tracking, and vendor management.

Advanced skills in using XERO, Procore, Outlook, and Excel with the ability to navigate and utilize these platforms efficiently to perform job duties effectively.

• Strong communication skills, enabling effective collaboration with project managers and other stakeholders to ensure timely invoice approvals and payment processing.

Ability to adapt to new software and technology, as demonstrated by participation in upcoming Procore training.

• The Location:

Unit 1E, Philexcel Business Park Annex, Clark Freeport Zone, 2023, Pampanga, Philippines. Watch this video to navigate (Click here)

• Who we are:

Guerilla Staffing Solutions is an Australian-Filipino family-owned business. We have a vision for our employees to gain long term employment opportunities with us. We are passionate about building a positive, inclusive and respectful workplace for all. We want our staff and clients to work in an environment where there is open communication, trust and respect amongst one another. We are vigilant in partnering with clients who will treat their staff with kindness and make them feel like they are a part of their company, regardless of them being offshore.

Job Type: Full-time

Pay: Php30,

• 00 - Php40,000.00 per month
  
  Schedule:
• 8 hour shift

Day shift
Monday to Friday