Qualifications: Preferably graduate of BS Accountancy, Accounting Technology, Banking and Financial or equivalent
At least 2 3 years of relevant experience as Purchasing Officer
Check stocks availability based on the PO of the clients or unserved report from billing.
Conduct canvassing of goods and services based on purchase request.
Collate required documents for approval such as quotation from supplier, business permit, corporate document requirements, etc.
Validate the actual inventory vs SAP system.
Prepare and propose draft PO of required ordering.
Create a Purchase Order based on ordering schedule.
Submit approved purchase order to local and import supplier/s via email.
Secure and follow-up proforma invoice or billing statement from supplier.
Generate and submission of monthly purchases.
Update supplier's documents and maintenance file.
o Validate commercial invoice and packing list based on the PO details.
o Confirm commercial invoice and packing list to proceed shipments via email.
o Secure airway bill/bill of lading from vendor.
o Submit importation requirements to accredited broker to proceed processing customs releasing of goods (commercial invoice, packing list, and airway bill/bill of lading, etc.).
o Provide updates of the status of shipment of items.
o Secure customs duties and taxes for payment purposes.
o Provide to Warehouse Coordinator a copy of packing list and expected goods to arrive.
o Secure validated goods based on the Receiving Form from Warehouse Coordinator
o Validate sales invoice or billing statement based on the PO details.
o Confirm sales invoice or billing statement to proceed delivery or pick-up via email.
o Secure sales invoice or billing statement from local supplier via email.
o Collate local documents and submit to Accounting Officer.
o Provide updates of the status of shipment of items.
o Prepare and submit itinerary schedule for pick-up of items with complete details.
o Confirm the actual goods to be picked-up by Messenger before acknowledging the items from supplier.
o Secure validated goods of sales invoice and delivery receipts from Warehouse Coordinator.
o Conduct monthly and year-end inventory relevant to the following:
o Physical Inventory, Inventory Adjustment, Expired Items, Obsolete Items, Borrowed Items, Return Items, Dysfunctional Items, Pull-out items, etc.
o Provide inventory report for inventory variances.
o Define the list of inventory to adjust and secure approval.
o Posting of inventory adjustment (Expired items, Obsolete Items, Borrowed Items, Return Items, Dysfunctional Items, Pull-out items, etc.)
o Generate inventory monthly report of all items.
o Daily check of unserved items from Billing Specialist/Assistant for canvassing or reordering.
o Conduct Weekly random checking of fast moving items based on checklist.
o Conduct semi-annual physical count of all items.
o Update supplier's hard copy and maintenance system.
Collate required documents for the computation of landed cost.
Prepare for the computation of landed cost.
Generate landed cost via shared monitoring file.
Encode updated landed cost and lot and expiry to SAP system.
Secure a copy of importation requirements such as PO, proforma invoice, telegraphic transfer, commercial invoice, packing list, airway bill/bill of lading, statement of account, etc.
Submit a hard copy of importation requirements to Accounting Manager for payment reference.
Provide proper computed quotation to sales team.
Prepare cost analysis in a monthly basis.
Receive all proposal request/s from sales department with complete details via email.
Validate completeness of details to proceed draft of quotation and notify the requesting party if there's any compliance.
Create draft Memorandum of Agreement, Purchase Agreement, and Dealer's Agreement based on approved quotation from client.
Submit draft MOA, Purchase Agreement, and Dealer's Agreement to Account Executive/Sales Immediate Superior.
Secure draft MOA accepted and signed from client to proceed for final agreement.
Create final agreement and secure signatories from Sales Manager, Vice-President, President, and Client's authorized signatories.
Ensure the final signed agreement with notary returned to Purchasing Officer.
Counter check delivery receipt concerning demo, installation, trouble shooting, free goods, etc.
Job Types: Full-time, Permanent
Pay: Php20,
- 00 - Php30,000.00 per month
Ability to commute/relocate: - Pasig City: Reliably commute or planning to relocate before starting work (Required)
Education:
Experience:
- Purchasing Officer: 1 year (Required)
Importation: 1 year (Required)
Willingness to travel:
100% (Required)
