With more than 6,000 professionals across 9 delivery centers in the Philippines, MicroSourcing remains the country's largest provider of offshoring solutions.
Purchasing Officer, be 100% YOU with MicroSourcing!
A Purchasing Officer is expected to:
Supplier Management and Onboarding
. Manage the onboarding and prequalification of new Suppliers to Supagas, liaising with both Suppliers and internal stakeholders to gather data.
. Manage approval processes, prequalification to ensure compliance, upload data into Pronto & Eftsure, and oversee Supplier Verification Process with external parties.
. Update Supplier Establishment & Prequalification tracker.
. Update Pronto Supplier Master data when Supplier ABN details change (e.g., new onboarding process for changed ABN).
. Liaise with Accounts Payable for updates to bank and contact information as notified (e.g., via invoices, email, or general communication).
. Manage/facilitate the introduction of Suppliers to the Contractor Management system.
. Manage actions like manually placing Suppliers on hold where no insurance documentation exists.
. Regularly review the Supplier base, identify opportunities to consolidate Suppliers, and improve payment terms on at least a 6-monthly basis.
Procurement and Purchase Order Management
. Ensure all purchase orders and requests are relevant, timely, and cost-effective while maintaining quality standards and specifications.
. Liaise with internal stakeholders to confirm required information (e.g., drawings, revisions) when necessary.
. Assist the business in sourcing multiple quotations for items up to AUD 10,000 to ensure cost-effective product selection.
. Prepare purchase orders in accordance with company policy and negotiated terms and conditions.
. Print and distribute Purchase Orders where Suppliers are managed centrally by Procurement.
. Perform goods receipting.
. Update the Supagas Parts Catalogue with updated or new part numbers, item codes, pricing, suppliers, and descriptions as required.
Credit Applications and Contract Management
. Manage the process of Credit Applications with Suppliers, facilitate review by appropriate Procurement Officers, and handle sign-off and documentation storage.
. Manage contract renewals, ensuring contracts due to expire are identified and signed contracts are loaded into the contract database.
Process Improvement and Reporting
. Assist with the creation and communication of reports (e.g., POs unprinted, POs unapproved, POs not yet Goods Receipted) to various stakeholders on a regular basis.
. Identify productivity improvements within the Supagas business for possible action by the Procurement team.
. Assist the wider procurement team with activities related to monitoring and maintaining the shared mailbox, intranet updates, and documenting processes and procedures.
Stakeholder Support
. Assist internal customers with purchasing process queries.
. Assist with other procurement-related activities as reasonably directed by Supagas from time to time.
What it takes to be part of our team:
Previous administrative experience, min 3 years.
Insight into the workings of a Procurement/Purchasing Department
Previous Purchasing Officer experience
Previous experience working with the Pronto Xi ERP system would be highly regarded
Microsoft Excel, Word, Outlook & PowerPoint
Interpersonal and relationship-building techniques
Time management skills
Organisational skills
Whatu0027s in it for you
. Competitive Total Rewards (Compensation, HMO, Group Life Insurance and Performance bonuses)
. A very collaborative work culture
Find a balance between work and life that fits you. Do what you do best with MicroSourcing!
For more information, visit https://www.microsourcing.com/
.Terms & Conditions apply
