Job descriptionResponsible for assisting with purchasing activities, managing vendor relationships, and maintaining procurement records, this role requires strong attention to detail, organization, and communication skills.
- Purchase Order Processing:
- Assist with the creation and processing of purchase orders based on requisitions from various departments.
Ensure accuracy and completeness of purchase orders, including verifying pricing, quantities, and delivery dates.- Follow up with vendors to confirm order details and track order status through to delivery.
Vendor Management:
Maintain relationships with existing vendors and source new suppliers as needed. Request quotes, negotiate pricing and terms, and evaluate vendor proposals to ensure cost-effectiveness.
- Address vendor inquiries and resolve any issues or discrepancies that arise during the procurement process.
- Inventory Management:
- Monitor inventory levels and assist with inventory control to ensure adequate stock levels are maintained.
Coordinate with warehouse or inventory teams to track incoming shipments and update inventory records accordingly.- Conduct periodic inventory audits and reconcile discrepancies as needed.
Administrative Support:
Provide administrative support to the purchasing department, including filing, data entry, and document management. Assist with the preparation of reports, presentations, and other documentation related to purchasing activities.
- Collaborate with other departments to ensure alignment of purchasing activities with organizational goals and objectives.
- Compliance and Documentation:
- Ensure compliance with procurement policies, procedures, and regulations.
Maintain accurate and up-to-date procurement records, including purchase orders, contracts, and vendor agreements.- Assist with the preparation of documentation for audits and compliance reviews.
- Qualifications and Skills:
Bachelor's degree in Business Administration, Supply Chain Management, or related field preferred.- Proven experience in a purchasing or procurement role is advantageous.
Proficient in MS Office and experience with purchasing software or ERP systems.
- Very good communication and interpersonal skills, with the ability to interact professionally with vendors and internal stakeholders.
Detail-oriented with strong organizational and multitasking abilities.- Knowledge of procurement processes, regulations, and best practices is desirable.
Job Type: Full-time
Schedule: Overtime
Supplemental pay types:
* Overtime pay
