Purchasing Assistant

Purpose

The position exists in order to provide high-quality of product in low cost to purchase immediately efficiently. The over-all strategies with the objective of finding products based on requirements with high quality in low cost, searching and identifying prospective suppliers, criteria and the required product specifications, ensures accuracy and completeness of invoices or billing for timely payment.

• JOB QUALIFICATIONS

Any 4 years course graduate

• Excellent communication, interpersonal, and negotiation skills.

Minimum of 2 years Experience in a Procurement process.

• The candidate must have at least 1 year of experience in contract management or bidding management

Must Have TELCO Experience or construction firm handling contract and bidding.

• Proficient in MS Office

• AREAS OF RESPONSIBILITY

• Purchase Request - In order to receive the approved purchase request in the correct item description.

Initial checking and evaluate of item request to ensure 100% correct detail, based on requirements, sort of item subject for quotation.

• Initial approver from bidder's quotations, for Purchase order preparation, within (3) days lead time from date received based on SLA.- Subject for approval of the authorized signatories.

• Sourcing

software & hardware gadgets. In order to purchase the correct items and materials meet specific technical specifications, in low cost and high quality. Maintain & retain Searching and verifying that the items is legitimate a thorough investigation.

• Maintain & retain sources of Suppliers / fulfill the agreed SLAs (Google, Friend, existing files) or from requester esp. Technical Team.

• Purchase Order Process -

In order to create purchase order Once the final quotation is sent in, a purchase order is automatically initiated. The purchase order gets routed through the system Maintain and retain at least 3 quotation for price comparison, with the best price offered.

• Prepares purchase orders by verifying specifications and price.

Obtaining PO approval by authorized approver.

• Billing Process - In order to ensure accuracy and completeness of invoices or billings for timely payment.

Preparation request for payment with corresponding documents needed for approval.

• Endorse to Accounting for progress/final billing for check processing.

Monitoring payment (case to case basis).

Job Type: Full-time

Schedule:

• 8 hour shift

Supplemental Pay:
13th month salary