Job Summary:
The Purchasing and Inventory Control Manager is responsible for overseeing the procurement of materials and goods necessary for the company's operations. This role involves managing inventory levels, negotiating with suppliers, ensuring timely delivery of products, maintaining accurate inventory records, and handling the importation process. The manager ensures that the company's inventory needs are met efficiently and cost-effectively, supporting overall business objectives.
- Procurement Management:
- Develop and implement procurement strategies to ensure cost-effective purchasing of materials and goods.
- Negotiate contracts, pricing, and terms with suppliers and vendors.
- Establish and maintain relationships with key suppliers to ensure the availability of high-quality products.
- Evaluate supplier performance and develop improvement plans as needed.
- Inventory Control:
- Monitor inventory levels to ensure they are kept at optimal levels to meet production and sales needs without overstocking.
- Implement and maintain inventory control procedures and systems to track inventory levels, orders, sales, and deliveries.
- Conduct regular inventory audits and reconcile any discrepancies.
- Develop and maintain a safety stock strategy to prevent stockouts and ensure continuous supply.
- Supplier Management:
- Evaluate and select suppliers based on quality, price, service, and reliability.
- Develop and maintain supplier performance metrics.
- Resolve any issues or discrepancies with suppliers regarding quality, delivery, or pricing.
- Implement supplier scorecards and conduct regular reviews to drive continuous improvement.
- Demand Planning:
- Collaborate with sales, production, and other departments to forecast demand and ensure adequate inventory levels.
- Analyze sales trends and market conditions to anticipate future inventory needs.
- Develop and implement demand planning strategies to minimize excess inventory and reduce
stockouts.
- Utilize advanced forecasting techniques and tools to improve accuracy.5. Cost Control:
- Monitor and manage the budget for purchasing and inventory control.
- Identify and implement cost-saving opportunities within the procurement and inventory processes.
- Analyze and report on key metrics related to purchasing and inventory costs.
- Develop strategies to reduce waste and improve efficiency in the supply chain.
- Compliance and Risk Management:
- Ensure compliance with company policies, industry regulations, and legal requirements related to procurement and inventory management.
- Assess and mitigate risks related to the supply chain and inventory.
- Develop and implement contingency plans to address potential supply chain disruptions.
- Team Leadership:
- Supervise and provide guidance to the purchasing and inventory control team.
- Develop training programs and professional development opportunities for team members.
- Foster a collaborative and high-performance team environment.
- Conduct regular performance reviews and provide constructive feedback.
- Technology and Systems Management:
- Implement and manage inventory management software and systems.
- Stay updated on the latest technology trends and advancements in supply chain management.
- Evaluate and recommend new technologies or systems to improve efficiency and accuracy.
- Ensure data integrity and accuracy within the inventory management system.
- Reporting and Analysis:
- Prepare and present regular reports on inventory status, procurement activities, and cost savings.
- Conduct in-depth analysis of inventory data to identify trends and opportunities for improvement.
- Provide insights and recommendations to senior management based on data analysis.
- Track key performance indicators (KPIs) and develop action plans to achieve targets.
- Sustainability Initiatives:
- Develop and implement sustainable procurement practices to reduce the environmental impact.
- Work with suppliers to source environmentally friendly products and materials.
- Promote sustainability within the supply chain and encourage suppliers to adopt green practices.
- Importation Process Management:
- Coordinate the importation of goods, ensuring compliance with all international trade regulations and company policies.
- Work closely with customs brokers, freight forwarders, and transportation companies to manage the
importation process.
- Prepare and review import documentation, including invoices, shipping documents, and customs declarations.
- Ensure timely clearance of goods through customs to avoid delays.
- Monitor and manage import duties, taxes, and other related costs.
- Resolve any issues related to importation, such as delays, discrepancies, or regulatory compliance.
- Required Qualifications:
- Bachelor's degree in business administration, supply chain management, logistics, or a related field.
- Proven experience as a Purchasing or Inventory Control Manager, preferably in a manufacturing, retail or distribution environment.
- Demonstrated knowledge and experience in inventory management, purchasing, and supply chain management.
- Proficiency in using inventory management software and systems.
- Strong computer skills, including proficiency in Microsoft Office Suite (Excel, Word, PowerPoint)
- Excellent written and verbal communication skills.
- Strong analytical and problem-solving skills.
- Ability to work under pressure and meet tight deadlines.
- Proven ability to effectively manage and prioritize multiple projects and tasks.
- Strong attention to detail and accuracy.
Job Type: Full-time
Pay: Php45,000.00 - Php50,000.00 per month
Education: - Bachelor's (Preferred)
Experience:
- Supply chain: 3 years (Required)
* Purchasing and inventory control: 2 years (Required)
