Position Description
The Proposal Specialist position is a support position primarily responsible for utilizing our proposal repository (Qvidian) to resolve question and answer pairs in solicitations (for corporations, law firms, and government customers). The Proposal Specialist will also regularly help to ingest new question and answer pairs into Qvidian to help expand the repository and increase its effectiveness for future solicitations.
We are looking for an individual who is able to adapt quickly to changing requirements. We want someone who has the focus to stay on task in order to meet challenging deadlines. We are looking for someone who can be depended upon to work independently and collaboratively with integrity and who is driven to constantly improve themselves and the team.
Primary Responsibilities
- Work closely with Manager of Proposal Resources who will be assigning work projects and facilitating training and skill development.
- Understand requirements of formal solicitations (RFPs/RFQs/RFIs) and other procurement vehicles from corporations law firms, and government customers.
- Collaborate with key internal partners (e.g., Sales team, Sales Specialists/Sales Engineers, Product Development, Security Coordinators, and other Subject Matter Experts) to complete and respond to the formal solicitation.
- Using our proposal repository (Qvidian), provide complete and accurate responses to solicitation questions that are in compliance with solicitation requirements.
- When necessary/applicable, write customer-facing responses to specific customer inquiries and assist with customer-requested forms, certifications, and disclosures related to a solicitation.
- Work with the Knowledge Manager to help maintain and enhance our electronic repository of standard proposal content and question and answer pairs that are used to efficiently respond to solicitations and other procurement processes.
- Report on proposal activity to assist with reporting metrics.
Other Responsibilities
- Provide assistance to Proposal Managers on complex solicitations and collaborate with Procurement Associates and other team members as necessary.
- Contribute to the ongoing development of best practices and streamlining of processes and tools to effectively manage the ever-increasing volume of workflow.
- Evaluate proposal success rates to identify potential areas for process improvements to help ensure our proposals evolve and improve over time.
- Assist with miscellaneous projects as needed.
Qualifications/Experience
This position requires a combination of professional writing experience, project management, technical aptitude, an understanding of Thomson Reuters products. Specific qualifications include the following:
Need to Haves
- 4-year college degree required (BA or BS).
- Must possess a high level of integrity and professionalism.
- Excellent organizational and interpersonal skills.
- Proficient written and verbal communication skills in English.
- Must take ownership of projects and work to complete projects accurately and on time.
- Ability to work under pressure to manage multiple priorities, often with competing and tight deadlines.
- Strong attention to detail and accuracy.
- Strong technical aptitude and analytical skills; ability to learn new products/technologies quickly.
- Ability to identify process improvements and/or gaps and escalate those opportunities for improvement.
- Demonstrated soft skills, including the ability to effectively interact, communicate, and work well as a team member.
- Expert knowledge of the Microsoft Office Suite, particularly Microsoft Excel and Microsoft Word.
Nice to Haves
- Experience with proposal writing preferred, especially in response to formal solicitations.
- Membership in a professional proposal organization such as the Association of Proposal Management Professionals (APMP).
- Experience with proposal creation software (e.g., Qvidian or Loopio)
What's in it For You
You will join our inclusive culture of world-class talent, where we are committed to your personal and professional growth through:
Hybrid Work Model: We've adopted a flexible hybrid working environment (2-3 days a week in the office depending on the role) for our office-based roles while delivering a seamless experience that is digitally and physically connected
Wellbeing: Comprehensive benefit plans; flexible and supportive benefits for work-life balance: flexible vacation, two company-wide Mental Health Days Off; work from another location for up to a total of 8 weeks in a year, 4 of those weeks can be out of the country and the remaining in the country, Headspace app subscription; retirement, savings, tuition reimbursement, and employee incentive programs; resources for mental, physical, and financial wellbeing.
Culture: Globally recognized and award-winning reputation for equality, diversity and inclusion, flexibility, work-life balance, and more.
Learning & Development: LinkedIn Learning access; internal Talent Marketplace with opportunities to work on projects cross-company; Ten Thousand Coffees Thomson Reuters caf networking.
Social Impact: Ten employee-driven Business Resource Groups; two paid volunteer days annually; Environmental, Social and Governance (ESG) initiatives for local and global impact.
Purpose Driven Work: We have a superpower that we've never talked about with as much pride as we should we are one of the only companies on the planet that helps its customers pursue justice, truth and transparency. Together, with the professionals and institutions we serve, we help uphold the rule of law, turn the wheels of commerce, catch bad actors, report the facts, and provide trusted, unbiased information to people all over the world.
Do you want to be part of a team helping re-invent the way knowledge professionals work How about a team that works every day to create a more transparent, just and inclusive future At Thomson Reuters, we've been doing just that for almost 160 years. Our industry-leading products and services include highly specialized information-enabled software and tools for legal, tax, accounting and compliance professionals combined with the world's most global news services Reuters. We help these professionals do their jobs better, creating more time for them to focus on the things that matter most: advising, advocating, negotiating, governing and informing.
We are powered by the talents of 26,000 employees across more than 70 countries, where everyone has a chance to contribute and grow professionally in flexible work environments that celebrate diversity and inclusion. At a time when objectivity, accuracy, fairness and transparency are under attack, we consider it our duty to pursue them. Sound exciting Join us and help shape the industries that move society forward.
Accessibility
As a global business, we rely on diversity of culture and thought to deliver on our goals. To ensure we can do that, we seek talented, qualified employees in all our operations around the world regardless of race, color, sex/gender, including pregnancy, gender identity and expression, national origin, religion, sexual orientation, disability, age, marital status, citizen status, veteran status, or any other protected classification under applicable law. Thomson Reuters is proud to be an Equal Employment Opportunity/Affirmative Action Employer providing a drug-free workplace.
We also make reasonable accommodations for qualified individuals with disabilities and for sincerely held religious beliefs in accordance with applicable law.
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More information about Thomson Reuters can be found on https://thomsonreuters.com.
