Property Admin Assistant

Job Description

• Provides administrative support to ensure efficient office operations.
  

• Maintains physical and digital filing systems.
  

• Responds to emails and other digital queries and correspondence.
  

• Inputs and updates information in databases and spreadsheets.
  

• Works with maintenance staff and outside vendors to ensure building
  
  equipment is in good working order and maintenance/housekeeping
  
  supplies are always on hand.
  

• Works with sensitive information with discretion to maintain
  
  confidentiality and security and ensure compliance with privacy
  
  policies and regulations.
  

• Receives mails, work permits and gate passes of building tenants and
  
  contractors.
  

• Issues borrower's slip for tools and equipment borrowed by
  
  maintenance/housekeeping staff.
  

• Monitor and manage the building accounts receivable to ensure timely
  
  collection of outstanding debts.
  

• Investigate and resolve any billing or invoicing issues that may be
  
  causing delays in payment.
  

• Update and maintain accurate records of collections activities,
  
  payment status, and customer interactions in the collections database or
  
  software.
  

• Manage tenant move-in and move-out processes, handing paperwork,
  
  schedule showings of vacant units, and conduct tours
  

• Experience in Property Management is a plus
  
  Job Type: Full-time
  
  Benefits:
• On-site parking

Opportunities for promotion

• Pay raise

Promotion to permanent employee
Schedule:

• 8 hour shift

Day shift
Supplemental Pay:

• 13th month salary

Overtime pay

• Performance bonus

Education:

• Bachelor's (Preferred)

Experience:

* Administrative Assistant: 1 year (Preferred)