Organizational Setting
For more than four decades, the Food and Agriculture Organization of the United Nations has been working with the Government of the Philippines, civil society, community-based organizations and the private sector to address challenges in the agriculture, fisheries and forestry sector. Joint efforts have included increasing sustainability in agricultural production, promoting value-adding practices, improving post-harvest management, enhancing productivity and increasing the resilience of agriculture-based livelihoods to natural disasters, climatic hazards, and armed conflict.
The Emergency Centre for Transboundary Animal Disease (ECTAD) Country Team is dedicated to working with governments in preventing and controlling emerging infectious and zoonotic diseases by working closely with national and international stakeholders in the animal production and health sector. The tasks envisaged for this assignment are to be carried out through the Emergency Centre for Transboundary Animal Diseases (ECTAD), which is currently implementing several projects in the country.
Reporting Lines
The Project Operations Assistant reports directly to the ECTAD National Project Coordinator in coordination with Assistant FAO Representative for Programme.
Technical Focus
Providing support in projects under ECTAD in administration and project implementation are the main responsibilities ensuring coherence with FAOs policy in finance and operations.
Tasks And Responsibilities
The Project Operations Assistant shall perform the following tasks:
- Provide support in the preparation, monitoring and compliance of Letters of Agreement (LoA), and other agreed works and deliverables, by partners;
- Support the implementation and monitoring of One Health project operations related to cash and non-cash activities and other areas of FAOs mandate;
- Assist the team in the timely delivery of operations in line with project work plans and provide suggestions to overcome any potential bottlenecks;
- Provide support to the monitoring, evaluation, and learning of the programme.
- Participate in the development of project work plans and subsequent activities implementation in consultation with relevant FAO personnel, partners and stakeholders, including government counterparts;
- Prepare HR plans based on existing and fore-coming project documents and monitor relevant resource allocations and expenditures;
- Liaise with the Project Team, the Administrative Unit and support the Programme Unit of the FAO office in the Philippines on relevant issues related to programme implementation (i.e. budget preparation and/or revision, financial control, human resources management, travel/logistics operations, missions, procurement, and operational backstopping to the field);
- Provide assistance in the use of relevant FAO systems-based tools in project management; including the generation of Transaction Listing and Financial Statements in collaboration with the Project Administrative and Finance Assistant.
- Ensure quality review of the Purchase Requisitions prepared by the Project Administrative and Finance Assistant (including project code used and specifications).
- Maintain close coordination with the FAOPH Procurement Unit to monitor progress and ensure prompt delivery of procurement transactions;
- With support from the Project Administrative and Finance Assistant, coordinate and support missions from the FAO Offices, donors, governments, and other partners;
- Participate in project monitoring by maintaining current registers and controlling tools on the status of projects at various stages;
- Assist in preparing minutes of meetings, presentation materials, and project reports;
- Carry out any other relevant duties within his/her technical competence as may be requested by the FAO Representative.
CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING
Minimum Requirements
- University degree in Business Administration, Agribusiness Management or other related disciplines;
- At least three (3) years of relevant and progressive experience in project management and operations
- National of the Philippines
- Working knowledge (level C) of English and Filipino;
FAO Core Competencies
- Results Focus
- Teamwork
- Communication
- Building Effective Relationships
- Knowledge Sharing and Continuous Improvement
Technical/Functional Skills
- Ability to work under pressure and adapt to an evolving and complex humanitarian context and within multidisciplinary and different cultural background teams;
- Excellent written and oral communication skills in English and Tagalog;
- General knowledge and skills in the use of standard software, such as MS Office (Word, Excel, Power Point);
- Experience in ERP (Oracle, SAP, etc.) is an advantage.
Additional Information
- FAO does not charge a fee at any stage of the recruitment process (application, interview meeting, processing)
- Applications received after the closing date will not be accepted
- Please note that FAO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU) / United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed at http://www.whed.net/
- For additional employment opportunities visit the FAO employment website: http://www.fao.org/employment/home/en/
- Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.
Job Posting
11/Sep/2024
Closure Date
26/Sep/2024, 12:59:00 AM
Organizational Unit
FAPHI - FAO Representation in The Philippines
Job Type
Non-staff opportunities
Type of Requisition
NPP (National Project Personnel)
Grade Level
N/A
Primary Location
Philippines-Quezon City
Duration
3 Months with possibility of extension
Post Number
N/A
IMPORTANT NOTICE: Please note that Closure Date and Time displayed above are based on date and time settings of your personal device
- FAO is committed to achieving workforce diversity in terms of gender, nationality, background and culture
- Qualified female applicants, qualified nationals of non-and under-represented Members and person with disabilities are encouraged to apply
- Everyone who works for FAO is required to adhere to the highest standards of integrity and professional conduct, and to uphold FAO's values
- FAO, as a Specialized Agency of the United Nations, has a zero-tolerance policy for conduct that is incompatible with its status, objectives and mandate, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination
- All selected candidates will undergo rigorous reference and background checks
- All applications will be treated with the strictest confidentiality
