Job Description
Duties and Responsibilities & Job Specifications
KRAKPITasks
Purchasing and Materials Delivery (of imported goods)
- Timeliness of purchase and delivery to the client
- Quality of materials and services
- Budget vs. cost of purchase
- Follows policies and procedures in purchasing materials and equipment
- Canvasses materials from suppliers; considers quality and cost efficiency
- Coordinates schedule for clients visit to verify quality of products and level of service
- Solicits quotations and outside material suppliers for new and existing purchases, new projects and customer requests.
- Prepares and submits Purchase Orders to supervisor for further review
- Receives and reviews requests for payment received from various departments
- Schedules delivery of materials and coordinates with concerned parties
Shipment
- Timeliness of delivery of shipment
- Accuracy of reports and documents
- Compliance with Government requirements (penalties)
- Identifies and picks mode of shipment; ensures that lead time and cost are given consideration
- Searches and identifies legitimate and reliable brokers; ensures that required documents and licenses are submitted; establishes good relationship with brokers
- Secures original shipping documents from supplier for releasing at local port
- Coordinates delivery details with broker and internal customers
- Complies with BOC requirements on importation
- Checks computations and processes payment of duties and taxes with the Bureau of Customs; payment to supplier, broker and/or forwarder
Vendor Management
- Contract Compliance
- Responsible for supplier development. Analyzes new and existing suppliers to achieve the goal of providing the best quality product or service at the most competitive cost
- Establishes good and lasting relationship with vendors by providing accurate details on time and answering their inquiries in a professional and polite manner
- Interviews vendors and visit suppliers plants and distribution centers to examine and learn products, services and prices
- Communicates to all suppliers the company's quality standards, material and print specifications, purchasing policies, material releasing requirements and accounting procedures
- Negotiates terms and conditions and ensures that the same are being adhered to by suppliers as stated in the contract
Coordination and Communications
- Timeliness of submission of requests and reports
- Internal customer satisfaction
- Coordinates repair between supplier and internal customer
- Follows supplier's or insurance company's procedures for warranty claims
- Provides advance copy of schedules of payment to Accounting for budgeting
- Prepares and submits PO for repair services
- Maintains and updates prices of spare parts/ materials to internal customers
- Provides sample spare parts to requesting party when required
- Performs other job-related duties as assigned
Education Bachelor of Science in Management or any related field
Technical Skills Knowledge in planning, selecting and purchasing quantities of materials and equipment; Knowledge in vendor management and Knowledge of foreign and local shipping laws
Industry experience At least 1 year experience in procurement or inventory. Knowledgeable in hardware, electrical, refrigeration supplies and parts, tools, materials and equipment procurement, production processes, quality control, costs, and other method for maximizing the effective distribution of goods
Required
Management skills Not required
Personal qualities Must be polite and confident in all dealings. Detail oriented and proactive. Good organizational and coordinating skills, canvassing, telephone interaction skills, highly developed negotiation skills, above average writing skills and market awareness. Trustworthy and able to uphold integrity at all times.
Technology Skills
Strong background and working knowledge of Microsoft products, ERP
Language Skills
English and Filipino
