Procurement Officer_Makati

JOB SUMMARY

The Purchasing Officer shall be responsible for the timely procurement of goods and services. Ensure cost effectiveness commensurate with quality. All purchases shall be in accordance with HMC, Inc. standard policies and procedures. Shall promote and maintain a high level of communication with external suppliers and departments of the company.

• DUTIES AND RESPOSIBILITIES;

• CAPEX PURCHASING (>Php 500,000)

Processing of manual Purchase Requisition Forms (PRf) for Medical, dental, Rehab, Machine and Equipment for those request ranging from Php 500,000 and above from the Purchasing Supervisor (records new PRFs to google sheet)

• Based on the specification requirements given, will send thru email the Invitation to Bid to the recommended suppliers.

Once sealed bids have been received record the date and time to log sheet

• Prepare bid opening form and set the bid opening in coordination with the committees.

Analyze price proposals nd other information to determine reasonable prices

• When all the suppliers are compliant to our requirements, proceed with the preparation of comparative sheet, forward to evaluators then the approving officers.

Once approved, scan the documents prior to forwarding them to Accounting for Budget approval

• If approved budget / CER, renegotiate contract price with the suppliers to obtain the best deals

Process purchase order / PO in fixed asset management system (FAMS) under the inventory management system (IMS)

• TENDER PROCESSING (> Php
• 8M/HKD$300,00)

Processing of manual Purchase Requisition Forms (PRf) for Medical, Dental, Rehab, Machine and Equipment for those request ranging from Php 1,800,000 and above from the Purchasing Supervisor (records new PRFs to google sheet)

• Based on the specification requirements given, will send thru email the Invitation to Bid to the recommended suppliers.

Once sealed bids have been received record the date and time to the tender log sheet

• Prepare tender opening form and set the bid opening in coordination with the committees.

Purchasing Manager will be the person with primary responsibility for the coordination with HK Office for the Tender Board Selection, Bidding Opening, Tender approval

• If approved budget / CER, renegotiate contract price with the suppliers to obtain the best deals

Process purchase order / PO in fixed asset management system (FAMS) under the inventory management system (IMS)

• MECHANICAL, ELECTRICAL, CIVIL PURCHASING (MEC)

Processing of manual Purchase Requisition Forms (PRf) for Mechanical, Electrical, Civil from the Purchasing Supervisor (records new PRFs to google sheet)

• Based on the specification requirements given, will send thru email the Request for Proposal to the recommended suppliers

Analyze price proposals nd other information to determine reasonable prices

• When all the suppliers are compliant to our requirements, proceed with the preparation of comparative sheet, forward to evaluators then the approving officers.

Once approved, scan the documents prior to forwarding them to accounting for budget approval.

• If approved budget / CER, renegotiate contract price with the suppliers to obtain the best deals

Process purchase order / PO in fixed asset management system (FAMS) under the inventory management system (IMS)

• GENERAL TASKS

Taking, placing and following orders for the company

Follow up suppliers if the request for proposal have not received on the deadline of submissionMaintain and review records of items bought, costs, deliveries, product performance and inventories

• Work out agreements with suppliers such as time and date of products delivery

Proactively liaising between suppliers and staff to resolve purchasing supply issues

Ensure accurate and timely provision of suppliesMaintaining the company purchasing databases, record transactions to the google sheet for the monitoring of purchases

• Monitor delivery items requested and payments have been issued to the supplier

Validates / checks all documents prepared by staff such as comparative sheet, request for payment, purchase order, petty cash replenishment

Prepare request for payment for COD and with down payment transactionsEnsure to immediately respond to emails, phone calls and other queries

• Evaluate staff performances

All other duties that may be assigned.

• QUALIFICATIONS:

_Graduate of Bachelor's / College Degree in Business Administration or any related courses ._

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Minimum of at least 1 year related work experience_ _Self starter / autonomy_

• _Numerical and administrative skills for accurate order processing and technical data entry_

_Maintains confidentiality of purchasing information_

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Developing good relationship and tactful in dealing with people, approachable_ _Compliant with the standard operating procedures , policies and regulations of the company_

• _Attentive hearing and demonstrating understanding of what needed_

_Highly-organized, has time management skills and meeting the deadlines set_

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Checking accuracy in one's work or task_ _Shows concern to subordinates and in all areas of a given task_

• _Strong written and verbal communication skills. Conveying information accurately in an appropriate written format expressing once self effectively in writing_

_Being able to work independently as well as working on a team_

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Can be trusted to perform duties in proper and honest manner_ _Computer skills and knowledge to achieve work goals_

Job Type: Full-time

Schedule:

• 8 hour shift

* Day shift