Organizational Setting
For more than four decades, the Food and Agriculture Organization of the United Nations has been working with the Government of the Philippines, civil society, community-based organizations and the private sector to address challenges in the agriculture, fisheries and forestry sector. Joint efforts have included increasing sustainability in agricultural production, promoting value-adding practices, improving post-harvest management, enhancing productivity and increasing the resilience of agriculture-based livelihoods to natural disasters, climatic hazards, and armed conflict.
Reporting Lines
The Procurement Assistant reports to the Assistant FAO Representative for Administration.
Technical Focus
The Procurement Assistant performs a wide range of routine administrative and control functions in support of FAO's procurement services. He/she contributes to timely and efficient procurement operations.
Tasks And Responsibilities
- Perform operational functions relating to the procurement process for high-value agricultural inputs including those above the delegated authority of the FAOR and Cash-Transfer POs, including the preparation of documents related to assigned procurement actions, issuance of tenders and purchase orders, evaluation of bids, follow-up with suppliers, draft simple amendments and/ or renewals to contracts and service orders under the guidance of the Procurement Associate;
- Follow-up on purchase orders and contracts: monitor receipt of order confirmation, shipment and receipt of goods and services, or other necessary documentation;
- Ensure that procurement actions are completed in a timely manner in accordance with the relevant rules and procedures; ensure timely information on the status of procurement activities and all related issues;
- Review invoices of incoming goods, transportation services for accuracy; bring to the supervisors attention any discrepancies which may arise, prior to processing the payment;
- Report on the status of procurement actions;
- Maintain and monitor database records related to procurement actions undertaken, assigned tenders, and contracts; coordinate collection of statistical information on procurement actions and ensure that information maintained in the relevant systems is accurate and updated;
- Run periodic reports, taking action as requested;
- Carry out any other relevant duties within his/her technical competence as may be requested by the FAO Representative.
CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING
Minimum Requirements
- University degree in Business Administration, Accountancy or other related disciplines;
- At least five (5) years of relevant and progressive experience in administrative, accounting and/or procurement support work.
- Working knowledge (level C) of English and Filipino;
- National of the Philippines or resident of the country with valid work permit.
FAO Core Competencies
- Results Focus
- Teamwork
- Communication
- Building Effective Relationships
- Knowledge Sharing and Continuous Improvement
Technical/Functional Skills
- Ability to work under pressure and adapt to an evolving and complex humanitarian context and within multidisciplinary and different cultural background teams;
- Excellent written and oral communication skills in English and Tagalog;
- General knowledge and skills in the use of standard software, such as MS Office (Word, Excel, Power Point);
- Experience in ERP (Oracle, SAP, etc.) is an advantage.
Job Posting
16/Sep/2024
Closure Date
01/Oct/2024, 12:59:00 AM
Organizational Unit
FAPHI - FAO Representation in The Philippines
Job Type
Non-staff opportunities
Type of Requisition
PSA (Personal Services Agreement)
Grade Level
N/A
Primary Location
Philippines-Mandaluyong City
Duration
3 Months with possibility of extension
Post Number
N/A
IMPORTANT NOTICE: Please note that Closure Date and Time displayed above are based on date and time settings of your personal device
FAO seeks gender, geographical and linguistic diversity in its staff and international consultants in order to best serve FAO Members in all regions.
- FAO is committed to achieving workforce diversity in terms of gender, nationality, background and culture
- Qualified female applicants, qualified nationals of non-and under-represented Members and person with disabilities are encouraged to apply
- Everyone who works for FAO is required to adhere to the highest standards of integrity and professional conduct, and to uphold FAO's values
- FAO, as a Specialized Agency of the United Nations, has a zero-tolerance policy for conduct that is incompatible with its status, objectives and mandate, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination
- All selected candidates will undergo rigorous reference and background checks
- All applications will be treated with the strictest confidentiality
- FAO staff are subject to the authority of the Director-General, who may assign them to any of the activities or offices of the Organization.
