Personal Assistant

Job Description

JOB DESCRIPTION

YOU SHALL BE RESPONSIBLE FOR/IN:
. Proactively manage the COO's calendar, schedule appointments, and coordinate meetings, both internally and externally.
. Act as a gatekeeper and prioritise incoming communication, including emails, phone calls, and other inquiries,
ensuring timely responses.
. Prepare for COO meetings including preparing agendas, take minutes, and distribute relevant documents to attendees.
. Conduct research, compile data, and prepare confidential documents, reports or presentations as required by the COO.
. Coordinate travel arrangements, including booking flights, accommodations, and ground transportation.
. Act as a liaison between the COO and internal/external stakeholders.
. Assist in managing special projects and initiatives, ensuring deadlines and deliverables are met.
. Perform administrative tasks such as data entry, meeting slideshows, building and managing spreadsheets, expense management, and record-keeping for the COO.
. Anticipate the COO's needs, proactively identifying opportunities to optimize their time and effectiveness.
. Maintain the highest level of professionalism and discretion in handling sensitive information.
. Ad-hoc management duties as required.

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GENUINE CAREER OPPORTUNITY WITH ATTRACTIVE BENEFITS AWAITS!
. Competitive industry-standard compensation package
. Following New South Wales time (Monday to Friday, 9:00 AM to 6:00 PM)
. Onsite work arrangement (Makati)
. HMO coverage including 1 dependent Day 1 / Upon hire
. 20 Leave credits per year consumed at your discretion with up to 5 days commutable to cash.
. Career growth opportunities
. Diverse and supportive work environment
. Fun employee engagement activities

SPECIAL INSTRUCTIONS OR ARRANGEMENTS (IT)

Website: https://www.belleproperty.com/

Industry: Real Estate

Work Setup: Onsite

WCD update inclusion should be applicable on all staffs:

Outlook - Email, Word, Excel, Power Point

Website: Bamboo HR download on their computer

Website: Ourproperty.com.au

Website: Monday.com

Microsoft Teams: downloaded on their computer

Whatsapp downloaded on their computer including a phone number to join

Belle Dee Why: Remote desktop - Sdrive

MFA mobile phone - Contact Manjot on Skype day of commencement - At Emapta Induction

Please use this email signature get it from Helen

Day before employment commencement, send [Confidential Information] screenshot of the Computer including RDS icon, Teams and Google Bookmarks

Client industry: Real Estate

Client website: https://www.belleproperty.com/

Disclose client name Y/N: Y

Work set-up: Full Onsite,(Hybrid setup will be for client's approval once regularized).

HMO Vesting Schedule (day 1 or upon reg): Day 1

Salary disclose Y/N: Y

Tier (Standard or E+): Standard

Other Position Title to Use: NA

Other Benefits/Perks/Details to include in the job ad: What are the benefits I can look forward to

. Day 1 HMO coverage

. Competitive Package

. Prime office location

. Day shift schedule

. Standard government and Emapta benefits

. Total of 20 annual leaves to be used on your own discretion

. Fun engagement activities for employees

. Mentorship and exposure to global leaders and teams

. Upskilling through Emapta Academy

. Career growth opportunities

Qualifications:

QUALIFICATIONS

SKILLS / ATTRIBUTES REQUIRED:
. At least 3 to 5 years of experience as an Executive Assistant supporting C-level executive/s.
. Great attention to detail, proficiency in data entry, and creating presentations and slideshows using Microsoft PowerPoint
. Excel experience in building and managing spreadsheets.
. Office all-rounder to assist where requested.
. Have strong verbal and written English communication skills.
. A self-starter with a can do attitude.
. Finance background is a plus but not required.