PERMANENT_ADAS II (CLERK IV)_OSEC-DSWDB-ADAS2-10-2016_NRLMB

PLACE OF ASSIGNMENT:DSWD Central Office

PLACE OF EXAMINATION AND INTERVIEW:DSWD Central Office, IBP Road, Batasan Complex, Constitution Hills, Quezon City

NOTE: QUALIFIED APPLICANTS MUST SUBMIT/ATTACH THE NECESSARY DOCUMENTS IN ACOMBINED PORTABLE DOCUMENT FORMAT (PDF) NOT EXCEEDING 100 MB

We wish to inform you that the Department of Social Welfare and Development - Central Office has one (1) vacant permanent position with details as follows:

ADMINISTRATIVE ASSISTANT II (CLERK IV) (REPUBLICATION)

CSC-PRESCRIBED QUALIFICATION STANDARDS

ADDITIONAL COMPETENCY

1.Good written and verbal communication, time management, and organization skills

2.Keen attention to details

3.Demonstrates intermediate knowledge in the use of MS Office (Word, Powerpoint, Excel, etc.) and other web-based database and information

4.With knowledge on basic accounting and records management

5.With good typing and numeric key entry skills (60 WPM)

6.Able to work harmoniously, competently and effectively even under pressure

JOB DESCRIPTION

Under immediate supervision, performs secretarial, administrative, and clerical functions, and does other related works.

Functions and Responsibilities:

1.Performs secretarial, administrative and clerical functions for the Bureau Director

2. Facilitates pertinent papers from the divisions to be reviewed and approved by the Director

3. Routes and distributes incoming documents and emails from NRLMB to the Central Office

4. Tracks, checks and ensures completeness and appropriateness of incoming and outgoing documents

5. Prepares and files incoming and outgoing communications and monitors submission of reports and other documents required by the Office

6. Manages the Director's working schedule, meetings, workshops, conferences, etc.

7. Prepares presentations, talking points, and speeches

8. Maintains files of confidential nature

9. Facilitates receipts and timely responses of all communications for action of the Bureau Director

10. Assists in the general functions of the Office of the Director

11. Records outgoing documents in the data tracking system and routes to the concerned OBSUs/Divisions

12. Submits reports, regular or special operations, as required

13. Performs other tasks that may be assigned by the Bureau Director

Job Outputs:

1.Letters/Memoranda

2.Reports

3.Presentations

4.Draft Speeches/Talking Points

5.Organized Files/Records

6.Other reports as may be required

CRITERIA FOR EVALUATION

.Education (E)25%

.Training (T)10%

.Experience (E)25%

.Written Examination

IQT10%

Special Exam15%

.Interview10%

.IPCR or any related Performance Review5%

Total100%

APPLICATION DEADLINE AND REQUIREMENTS

Qualified applicants should apply online at on or beforeJune 9, 2024:

Kindly fill out the Job Application Form and upload your complete requirements in a combined Portable Document Format (PDF) not exceeding 100 MB through this link.

1.Application Letter stating the desiredposition,item number/code, andoffice/bureau/service/unitaddressed to Director Jennifer M. Rizo, Director IV of Human ResourceManagement and Development Service

2.Duly accomplished, subscribed and sworn/notarized Personal Data Sheet (PDS) with a recent passport size picture and thumb markand Work Experience Sheet.

You may download these forms thru

3.Authenticated or Photocopy of Certificate of Grades for Master's Degree earned units, as may be necessary

4.Authenticated or Photocopy of Transcript of Record and/or Diploma

5.Certificate/s of relevant trainings and seminars attended

6.Certificate/s of Employment (COE)

Note:For internal applicants except Contract of Service (COS) workers, COE is no longer required.

For DSWD COS workers and external applicants from private sectors, COE signed by the Human Resource Management Officer or authorized representative is required.

7.Copy of Special Order or Certification indicating the supervisory/management experience/functions signed by the HRMO or any authorized representative (for Division Chief positions only/if applicable

8.Valid NBI/Police Clearance or proof of payment i.e. official receipt of the NBI/Police clearance

9.Authenticated or photocopy of Civil Service Eligibility and/or Valid PRC ID/Integrated Bar of the Philippines (IBP) ID/proof of payment or schedule of appointment for the PRC/IBP renewal license and

10.Performance Rating in the last rating period or its equivalent, as may be applicable (For those applicants from the public sector vying for promotion, a performance rating is required).

Internal (including COS workers) and external applicantsfrom the public sector: Latest and duly approved Individual Performance Contract Rating (IPCR).Externalapplicants from private sectors: Certificate of Performance Rating from the latest employer. You may access the form through this link

IMPORTANT REMINDERS

Note:All vacant positions shall be open to all qualified applicants regardless of age, gender, civil status, disability, religion, ethnicity, social status, class, political affiliation, or other similar factors/personal circumstances which run counter to the principles of merit and fitness for the job and equal employment opportunity.

Files should be in a PDF andmust not becompressed into archive file formats such as RAR or ZIP. If applying for multiple positions, submit a separate set for each.

Requests for extension of submission and application with incomplete documents will not be entertained. All communications pertaining to your application will be sent via email.

..STEP BY STEP GUIDE IN APPLYING FOR DSWD JOB VACANCIES:

IMPORTANT REMINDER:

Please fill out the Job Application Form and upload your complete requirements through this link .

For strict compliance.