Operations Officer

Operations Staff

The Timing Officer is responsible for managing the accurate timing and recording of participant performances in marathons and multi-sport events. This role involves coordinating timing systems, collaborating with internal team and performing cross-functional roles, and ensuring a seamless and reliable timing experience for participants.

• Main Responsibilities

• Pre-Event

• System Planning & Course Mapping

Work closely with the event organizers to understand the course layout and identify strategic locations for timing points.

• Consider the transition areas for multisport events.

Upload and setup the registration list in the timing software and perform data cleaning whenever necessary.

• Make a list of all essential timing components, including timing mats, antennas, RFID chips, backup systems, clocks, and any other necessary accessories.

• B. Inventory Management

Create an inventory list of all timing equipment.

• Coordinate inventory of other items such as RFID tags with production leaders on the actual usage of supplies.

Ensure that all necessary tools and spare parts are readily available.

• Test all equipment before packing for an event.

Complete the equipment checklist of all essential event components created by the team leaders.

• Pack all necessary accessories needed for event setup.

Collaborate with Timing Team Leader or Product Fulfillment Team Leaders all the equipment and tools needed for procurement.

• During Event

• C. Equipment Deployment

Oversee the setup, testing, and calibration of timing equipment for marathon and multi-sport events.

• Ensure that timing equipment is set up well before the event starts.Perform final tests to confirm that all systems are operational.

Implement basic troubleshooting as instructed by Event Leaders.

• Report any issue encountered promptly with the Event Leaders to implement resolution immediately.

• D. Spotting and Participant Identification

Identify and record participant bib numbers or other identification details as they pass through designated timing points.

• Relay real-time information to the central timing team, including participant bib numbers.

Communicate effectively with the timing team regarding any issues, challenges, or irregularities observed.

• Coordinate with event organizers and emergency services as needed.

• E. Taking Photos and Participant Identification

Ensure all camera equipment is in working order, and carry any necessary accessories, such as extra batteries and memory cards

• Capture clear and identifiable images of participants, emphasizing bib numbers or other identification details.

Transfer and organize photographs promptly to facilitate quick participant identification and verification by the timing team.

• Post-Event

• F. Photo Verification

Review and verify participant photos captured at various checkpoints during the marathon.

• Cross-reference participant bib numbers or identification with spotter list to ensure accuracy.

• G. Results Processing

Collect raw timing data from various sources, including timing systems, manual records, and photo verification.

• Implement adjustments for factors such as chip time, gun time, and any penalties.

Analyze race data to identify anomalies or discrepancies in timing results.

• Conduct thorough validations to ensure the accuracy and integrity of participant timings.

Identify and resolve any discrepancies in participant data, timing records, or photo verification results.

• Collaborate with the timing team, photographers, and event organizers to address issues promptly.

Coordinate the preparation and publication of final race results on various platforms.

• Qualifications:

Proficiency in MS Excel and other Microsoft Office applications

• Excellent analytical skills and proficient in relevant software and data analysis tools.

Ability to learn software systems fast

• Strong attention to detail and accuracy in timing data management.

Excellent organizational and communication skills.

• Ability to work collaboratively with event organizers, technical teams, and volunteers.

Ability to work well under pressure.

• Availability to work flexible hours, including weekends and holidays during event periods.

• Working Conditions:

This role involves onsite presence during marathon and multi-sport events, often on weekends on rotation with the team. Travel to event locations may be required.

This job description outlines the responsibilities and qualifications for a Timing Officer in the context of marathons and multi-sport events. Adjustments can be made based on the specific requirements and technology used in the events.

Job Types: Full-time, Permanent

Pay: Php16,000.00 - Php20,000.00 per month

Supplemental Pay:

• 13th month salary

Willingness to travel:

• 50% (Required)

Expected Start Date: 08/16/2024