Operations Assistant

Operation Assistant will support the Operations Manager in ensuring efficient and smooth business operations. This role involves a variety of tasks, including administrative duties, coordination of daily activities, and facilitating communication across various departments. The ideal candidate will be highly organized, detail-oriented, and capable of handling multiple tasks simultaneously.

• Key Responsibilities:

• Administrative Support:

Assist with scheduling meetings, appointments, and travel arrangements.

• Prepare and distribute meeting agendas, minutes, and reports.

Maintain and update company databases and records.

• Operations Coordination:

Support the Operations Manager in coordinating daily activities and projects.

• Monitor and track the progress of ongoing projects and report any issues.

Liaise with different departments to ensure smooth communication and workflow.

• Inventory and Supplies Management:

Manage office supplies and equipment, ensuring they are well-stocked and maintained.

• Coordinate with vendors and suppliers for procurement and maintenance services.

• Customer Service:

Respond to inquiries from clients, customers, and stakeholders.

• Assist in resolving any operational issues or complaints.

• Documentation and Reporting:

Prepare and manage operational reports, summaries, and presentations.

• Ensure all documentation is accurate, up-to-date, and easily accessible.

• Process Improvement:

Identify areas for process improvement and assist in implementing solutions.

• Participate in operational audits and provide recommendations for enhancements.

• Qualifications:

Bachelor's degree in business administration or a related field is preferred.

• Proven experience in an administrative or operations role.

Excellent organizational and time management skills.

• Strong communication and interpersonal skills.

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

• Ability to work independently and as part of a team.

Attention to detail and problem-solving skills.

• Preferred Qualifications:

. Knowledge of project management software and tools.

• Familiarity with basic accounting and financial principles.

• Working Conditions:

Full-time position.

• May require occasional evening or weekend work, depending on project deadlines and operational needs.

Job Types: Full-time, Permanent

Pay: Php25,

• 00 - Php30,000.00 per month
  
  Benefits:
• Company events

Health insurance

• Life insurance

Paid toll fees

• Paid training

Promotion to permanent employee

• Transportation service provided

Schedule:

• 8 hour shift

Flextime

• Monday to Friday

Night shift

• Overtime

Rotational shift

• Shift system

Weekends
Supplemental Pay:

• 13th month salary

Bonus pay

• Overtime pay

Ability to commute/relocate:

• Pasig City: Reliably commute or planning to relocate before starting work (Preferred)

Education:

• Bachelor's (Preferred)

Language:

English (Preferred)