An Office Admin OJT (On-the-Job Training) position is designed to provide practical experience and training to individuals seeking to develop their skills in office administration. The role typically involves a mix of administrative tasks and learning opportunities under the supervision of experienced staff. Here's a detailed job description:
Job Description for Office Admin OJT Objectives:
- To provide hands-on experience in office administration.
To develop essential skills required for efficient office management.- To gain familiarity with office systems, procedures, and best practices.
Responsibilities:Administrative Support:
Assist in day-to-day administrative tasks such as filing, copying, and scanning documents.
- Answer and direct phone calls, take messages, and handle correspondence.
Greet visitors and manage reception duties.Data Entry and Record Keeping:
Input and update data in company databases and systems.
- Maintain accurate records of office activities, transactions, and files.
Assist in preparing reports and presentations as needed.Scheduling and Coordination:
Help schedule and organize meetings, appointments, and events.
- Coordinate with other departments to ensure smooth office operations.
Assist in managing calendars and scheduling travel arrangements for staff.Document Preparation:
Prepare and format documents, spreadsheets, and presentations.
- Assist in drafting letters, emails, and other official correspondence.
Ensure documents are properly organized and stored.Office Supplies and Equipment:
Monitor and maintain office supplies inventory.
- Place orders for office supplies and ensure timely delivery.
Assist in managing office equipment and coordinate repairs and maintenance as needed.Support Staff and Departments:
Provide administrative support to various departments as required.
- Assist in project coordination and management.
Participate in team meetings and contribute ideas for process improvements.Learning and Development:
Participate in training sessions and workshops to enhance skills and knowledge.
- Seek feedback from supervisors and colleagues to improve performance.
Stay updated on office procedures and best practices.
Skills and Qualifications:Education:
Currently enrolled in or recently graduated from a relevant academic program (e.g., business administration, office management).
Basic proficiency in Microsoft Office (Word, Excel, PowerPoint).- Familiarity with office equipment (printers, scanners, etc.).
Communication Skills:- Good verbal and written communication skills.
Ability to interact professionally with colleagues, clients, and visitors.Organizational Skills:
Strong organizational and multitasking abilities.
- Attention to detail and accuracy in completing tasks.
Interpersonal Skills:
- Ability to work well in a team environment.
Positive attitude and willingness to learn.
Ability to prioritize tasks and manage time effectively.- Flexibility to adapt to changing priorities and deadlines.
Additional Information:Supervision and Mentorship:
Work under the guidance of experienced office staff.
- Receive regular feedback and mentorship to support professional development.
Duration:
- The duration of the OJT program can vary, typically ranging from a few months to a year.
Work Environment:- Office setting with standard office hours.
Opportunities for remote work may be available depending on company policies.
This job description aims to provide a comprehensive overview of the role of an Office Admin OJT, focusing on both the responsibilities and the learning opportunities provided.
Job Types: Full-time, Permanent
Schedule: Day shift
* Shift system
