JOB OVERVIEWThe Bookkeeper / Administrator will be responsible for the accurate and timely recording of financial transactions, purchases, sales, receipts, and payments. utilizing accounting software and spreadsheets, the candidate will be responsible for month-end accounting including reconciling accounts, maintaining source documentation, and preparing support calculations. Other duties will include taking charge of spreadsheets, creating Word documents of business policies and procedures, setting up software, processes and workflow process maps, and generic resources.
The ideal candidate will possess a strong grasp of bookkeeping and accounting principles, exceptional organisational abilities, proficiency in accounting software, be a quick learner, and adapt to different software, processes, and multi-process operations. Be open to supporting business needs through growth and development, including administrative duties and design-related requests. Ideally, the candidate will be able to read English handwriting.
- DUTIES AND RESPONSIBILITIES
Reconciliations and month-end
- Reconcile bank accounts and credit cards
Reconcile GL accounts by month-end timelines as per the company`s bookkeeping manual and company's policies and processes
- Process payroll journals, and reconcile payroll clearing accounts in accordance with month-end timelines
Process and maintain other clearing accounts to a reconciliation standard- Maintain Fixed asset register and process associated journals including depreciation if required
Complete monthly reconciliation pack and associated journals in accordance with month-end timelines e.g. Income and expense accruals, prepayments, and leave provisions.
- Collaborate and communicate with Finance Business Partners to ensure accuracy and timely compliance
Accounts Receivable
- Process invoices in Xero primarily
Send statements- Maintain debtor ledge in Xero
Reconcile additional software against Xero
Accounts Payable
- Process supplier invoices in DEXT, Xero, including GL code
Process employee expense reimbursement requests if required- Post credit card transactions including GL coding and attaching relevant
documentation
- Send reminders for bills awaiting approval in the accounting system or other system
such as DEXT, Hubdoc, etc.- Set up payment batches for approved bills and submit to the relevant parties for
approval
- Send remittance advices to paid suppliers
Manage unpaid supplier invoices Reconcile additional software against Xero
End-of-Month Processing
- Bank Reconciliation Reporting
Debtors and Creditor Reporting- Management and Reconciliation of Clearing Accounts
Financial reporting including Profit and Loss / Balance Sheet
Administration
- Word, Excel, PDF and Image Document Creation
DRAW.IO workflow process map creation Presentation Creation
Data Preparation- Routine work including client and job creation
Additional tasks as required
3+ years of work experience in NZ bookkeeping.
- Formal accounting qualifications such as a Diploma in Accounting or bachelor's degree.
Experience in aiding with business growth (setting up new software and workflow) is advantageous.- Excellent communication (written and verbal) and collaborative skills.
Proficient in Xero, Microsoft Excel, Microsoft Teams, Slack, and adaptable to other software.
- Experience in Accounts Payable, Bank reconciliations, and posting manual journals for NZ clients.
High attention to detail and accuracy.
Job Types: Full-time, Permanent
Benefits: Company events
Health insurance On-site parking
- Opportunities for promotion
Pay raise- Promotion to permanent employee
Staff meals provided
Schedule:
Day shift Fixed shift
Supplemental Pay:
Overtime pay
Application Question(s):- How many years of experience do you have with using XERO
Experience:
NZ hands on bookkeeping: 3 years (Required)
