Provides full assistance to the Client Services Group regarding internal and external communications- Coordinates and assists in the preparation of bids, meetings or client requests/communications with the respective staff. Schedules activities of the Executive Producers, including related production activities.
Receives and handles calls for the Executive Producers and relays messages accordingly
- Drafts memos, quotations, correspondences, contracts, and finalizes the same, based on the assigned client
Assists in obtaining specifications and quotations for Project Cost Estimates as needed- Attends bids in the absence of the Executive Producer, Junior Executive Producer, and Associate Executive Producers
Maintains an orderly filing system for easy reference.
- Provides administrative support in cases deemed justified such as lack of manpower.
Ensures proper handling of company equipment, assets, and facilities.- Monitors flow of documents, checks, etc. for signature and dispatch.
Works for the best interest of the company.
- Handles the following along with the Associate Producer:
- Monitors flow and dispatch of productions contracts from Marketing.
- Updates UxS, Inc.s database i.e. list of aired TVCs/online videos, finished and awarded projects.
- Orders gifts for agencies and clients.
- Maintains/Updates social media websites i.e. Facebook, You Tube and Vimeo
- Renewal of UxS, Inc. website host (Nemecis Technologies)
_Client Services Tasks_
- Handles the following along with the Marketing Associate/Client Services Coordinator:
- Updates UxS, Inc.s database i.e. list of aired TVCs/online videos, finished and awarded projects.
- Prepares requirements and secures documents for submission to several advertising awarding bodies (client endorsement letter, ASC clearance/proof of airing, etc.)
- Keeps file of advertising awards database and list of UxS, Inc. awards and recognition.
- Does ordering of gifts for agencies and clients.
- Maintains/Updates Social Media Websites i.e. Facebook, You Tube and Vimeo
- Handles the following along with the HR & Admin. Manager:
- MTRCB renewal for UxS, Inc. (every December)
- Ad Summit's registration of delegates, accommodation and transportation of attendees, budget, assigning of daily marshals and preparation of entries and other requirements for the Kidlat Awards (Ad Summit's Culminating Activity)
Job Type: Full-time
Schedule:
8 hour shift
