Job Description
Job Summary: We are seeking a highly organized and proactive Mandarin Speaking Executive Assistant to support our executive team. The ideal candidate will be bilingual in Mandarin and English, with excellent communication skills, Data analyst and have a proven track record in providing high-level administrative support in a fast-paced environment.
Key Responsibilities:
1. Administrative Support:
o Provide comprehensive administrative support to executive-level staff.
o Manage and prioritize executives calendars, including scheduling meetings, appointments, and travel arrangements.
o Coordinate and prepare meeting agendas, presentations, and reports.
o Handle confidential information with discretion.
2. Communication:
o Act as a liaison between the executive team and internal/external stakeholders.
o Translate documents and communications between Mandarin and English as needed.
o Draft, proofread, and edit emails, reports, and other documents.
3. Project Management:
o Assist in the planning and execution of projects and events.
o Track project milestones and deliverables.
o Ensure timely completion of tasks and projects.
4. Office Management:
o Maintain and organize office files, records, and documents.
o Order office supplies and handle other administrative tasks as required.
o Assist with onboarding new team members.
Qualifications:
Language Skills: Fluency in Mandarin and English, both written and spoken.
Education: Bachelor's degree in Business Administration, Communications, or related field preferred.
Experience: Minimum of 3-5 years of experience as an executive assistant or in a similar administrative role. Data analyst experience is a plus.
Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with office management software.
Communication Skills: Excellent verbal and written communication skills.
Organizational Skills: Strong organizational, multitasking, and time-management abilities.
Professionalism: High level of professionalism and the ability to maintain confidentiality.
Interpersonal Skills: Strong interpersonal skills with the ability to build relationships and work collaboratively across all levels of the organization.
