Japanese Bilingual - Assistant

Job Summary: We are seeking a Japanese/English bilingual assistant with a strong background in Microsoft Office to join our team. The successful candidate will provide administrative support, facilitate communication between Japanese and English-speaking stakeholders, and ensure efficient office operations. This role requires exceptional organizational skills, attention to detail, and the ability to handle multiple tasks in a fast-paced environment.

• Key Responsibilities:

Administrative Support:

• Manage calendars, schedule meetings, and arrange appointments.

Prepare and edit correspondence, reports, presentations, and other documents.

• Maintain filing systems, both electronic and physical.

Bilingual Communication:

• Serve as a liaison between Japanese and English-speaking clients, partners, and team members.

Translate documents and communications as needed.

• Facilitate interpretation during meetings and conferences.

Office Management:

• Order and maintain office supplies and equipment.

Coordinate travel arrangements and itineraries.

• Assist in organizing company events and activities.

Microsoft Office Expertise:

• Create and manage spreadsheets, databases, and reports using Excel.

Design and format documents and presentations in Word and PowerPoint.

• Utilize Outlook for email management, scheduling, and task organization.

Additional Duties:

• Conduct research and compile data as requested.

Support special projects and initiatives as assigned.

• Provide general administrative assistance to various departments.

• Qualifications:

Language Proficiency: N1-N2 level/ Fluent in both Japanese and English, with excellent written and verbal communication skills. Advantage if can speak Mandarin as well.

Education: High school diploma or equivalent; a college degree is preferred.Experience: Previous experience as an administrative assistant or in a similar role is required.

• Technical Skills: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

Organizational Skills: Strong attention to detail, with the ability to prioritize and manage multiple tasks effectively.

Interpersonal Skills: Excellent interpersonal and customer service skills, with the ability to work collaboratively in a multicultural environment.
Job Type: Permanent

Benefits:

• Company Christmas gift

Company events

• Health insurance

Opportunities for promotion

• Promotion to permanent employee

Transportation service provided
Schedule:

• 8 hour shift

Day shift

• Monday to Friday

Overtime
Supplemental Pay:

• 13th month salary

Anniversary bonus
Performance bonus