The Purpose Driven Career Objectives of a Admin / Reception at KMC:
The Executive Services Officer will provide high-level administrative support for the company's senior leaders to ensure they can efficiently accomplish key tasks and company initiatives. They keep the executive's communications organized so that they can easily access the most important information without having to sort through low-priority items. The Executive Services Officer screens all visitors and determines what level of support they need while offering polite, professional customer service. They manage the executive's daily calendar, including scheduling meetings, confirming appointments, writing itineraries, and arranging for transportation. This role will also train other administrative staff on company policies and best practices.
To apply for Admin / Reception, you are excellent at:
- Provides administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the executive's behalf
- Maintains comprehensive and accurate records
- Plans and executes EXECOM events and meetings (including but not limited to weekly EXECOM meetings, semi-annual strategic planning sessions and other leaders events)
- Performs minor accounting duties (expense reports mostly)
- Organizes meetings, including scheduling, sending reminders, and organizing catering when necessary
- Answers phone calls in a polite and professional manner
- Welcomes visitors and identifies the purpose of their visit before directing them to the appropriate department
- Manages the executive's calendar, including making appointments and prioritizing the most sensitive matters
- Acts as the point of contact among executives, employees, clients, and other external partners
- Manages information flow in a timely and accurate manner
- Manages executives calendars and setting up meetings
- Makes travel and accommodation arrangements
- Takes minutes during meetings Reports Generation:
- Prepares/reviews minutes of meetings attended by Executive/s
- Expense Reports Credit Card Liquidation, Personal Expenses for HR Reimbursement
- Powerpoint presentations of Executives
- Other ad-hoc reports
Your Success Profile includes:
- Bachelor's degree in business management, or hospitality and tourism management, or a related field
- Has at least 2-3 years of relevant work experience as an Executive Assistant, Personal Assistant, or similar role
- Excellent MS Office knowledge
- Outstanding organizational and time management skills
- Familiarity with office gadgets and applications (e.g. e-calendars and copy machines)
- Excellent verbal and written communication skills
- Willing to travel and work in different KMC offices, depending on business needs
- Discretion and confidentiality
- Time management and ability to meet deadlines
- Strong organizational skills and ability to multitask
- Problem-solving and decision making
- Proactivity and self-direction
- Interpersonal skills
KMC Careers
If you're a rockstar at what you do and looking to be a part of our amazing story, we want to hear from you!
We offer attractive salaries and benefits plus you get to work in some of the Philippines best flexible workspaces. Our employees also get to enjoy exclusive discounts, rewards and freebies, and invites to our monthly events. We are always recruiting for roles in IT & Development, Marketing, Business Administration, HR & Recruitment and Legal & Finance Roles.
KMC provides quality employment opportunities for job-seekers looking for a career that is both challenging and fulfilling. We are also committed to providing equal opportunities at every selection stage. We do not discriminate due to age, gender, sexual orientation, ethnicity, nationality, and religion.
Work with Us. Grow with Us.
KMC Solutions offers a variety of career opportunities in Metro Manila, Cebu and Clark & Iloilo. We are always looking for talented and enthusiastic individuals who are ready to make their next big career move.
Our Culture
At KMC, we foster an inclusive and positive workplace for all. We push our members to succeed in everything they do through our collaborative work environment. We encourage our community to work hard and reach their full potential while delivering results that matter for our members and you as professionals.
We host amazing and quality events and implement people-centric policies to work flexibly. We ensure that everyone in our expansive network is engaged, from our internal employees and those who work on behalf our offshore partners.
Life within KMC: Work Hard Party Harder
At KMC, we work hard and we are committed to putting our best foot forward in everything we do. Everyone is encouraged to be an individual while also working for the collective good of the KMC Community. We believe mistakes are opportunities and that you should not present a solution without a problem.
We also know when hard work deserves to be recognized so we reward our employees with monthly parties, free trips and much much more!
