Human Resource Admin Assistant

JOB TITLE : HR ADMINISTRATIVE ASSISTANT

• DEPARTMENT : HUMAN RESOURCES

• REPORTS TO : HR ADMIN MANAGER

• POSITION OVERVIEW:

The HR Administrative Assistant plays a pivotal role in supporting our HR department's day-to-day operations and contributing to the long-term development of our HR practices. The ideal candidate will be responsible for a wide range of tasks, including but not limited to onboarding, vehicle schedule coordination, storage management, overseeing compensation and benefits, and assisting in various HR-related activities to ensure smooth and efficient operations. This position requires an organized, detail-oriented individual who can manage multiple tasks simultaneously and maintain confidentiality.

• KEY RESPONSIBILITIES:

• ONBOARDING AND OFFBOARDING:

Facilitate the onboarding process for new hires, ensuring a smooth transition into the company.

• Assist in the offboarding process for exiting employees, including finalizing paperwork and conducting exit interviews.

• VEHICLE AND EQUIPMENT MANAGEMENT:

Schedule and monitor company vehicle usage and maintenance.

• Manage requisitions for supplies, personal protective equipment (PPE), and tools, ensuring adequate stock levels.

• COMPENSATION, BENEFITS, AND MONITORING:

Assist in managing compensation and benefits packages, including field work and monitoring.

• Monitor and manage loans from SSS and Pag-IBIG.

• HR SUPPORT AND EMPLOYEE RELATIONS:

Support in scheduling interviews for rank and file positions.

• Handle employee relations issues such as tardiness and absences, promoting a positive work environment.

Assist in employee engagement initiatives and manage employee accountability.

• ADMINISTRATIVE DUTIES:

Maintain HR database management and employee files (201 File Management).

• Assist in the requisition of supplies and the management of inventory and manpower schedules.

Support timekeeping and attendance monitoring.

• HEALTH, SAFETY, AND COMPLIANCE:

Assist in ensuring compliance with occupational safety and health (OSH) standards and other regulatory requirements.

• Coordinate efforts between operations and sales teams to ensure compliance and efficiency.

• LEARNING AND DEVELOPMENT:

Support the Learning & Development team in organizing training sessions and development programs.

• Assist in organizational development initiatives and employee retention strategies.

• PERFORMANCE MANAGEMENT:

Support the performance management process, including assisting in monitoring and evaluating employee performance.

• QUALIFICATIONS:

Bachelor's degree in Human Resources, Psychology, Business Administration, or related field.

• Proven experience as an HR assistant, staff assistant, or relevant human resources/administrative position.

Familiarity with HR functions and best practices.

• Excellent organizational skills, with an ability to prioritize important projects.

Strong communication skills, both written and verbal.

• Proficiency in Microsoft Office and HRIS systems.

Knowledge of labor laws and regulatory compliance is a plus.

• PERSONAL ATTRIBUTES:

High level of discretion and confidentiality.

• Proactive, self-motivated, and able to work independently and as part of a team.

Detail-oriented with strong analytical and problem-solving skills.

• Nice, polite, but firm in dealings with all levels of the organization.

With a CAN DO ATTITUDE

Job Type: Full-time

Pay: Php18,

• 00 - Php22,000.00 per month
  
  Benefits:
• Company events

Schedule:

• 8 hour shift

Weekends
Supplemental Pay:

• 13th month salary

Education:

• Bachelor's (Preferred)

Experience:

• Human Resources: 1 year (Preferred)

Language:

• English (Preferred)

Expected Start Date: 08/01/2024