High-Level Executive Assistant

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AbroadWorks Inc. is a staffing and consulting agency, catering to many companies from various industries all across the United States and Canada, to whom we provide top-notch multi-national talent from across the globe.

As a US-based company that specializes in HR Services, AbroadWorks focuses on sourcing talented foreign professionals, for either full-time, part-time, or project-based, remote work.

We offer a wide variety of career opportunities for both young and experienced professionals from Virtual/Executive Assistance, to Technical and Creative Writing, and IT-based roles, among others.

Apart from the promise of competitive compensation and benefits, our unique talent acquisition process offers a truly exciting opportunity for personal and professional growth, a productive learning experience, and the prospect of working in the safety and comfort of your own home.

For this role, we are actively looking for experienced Executive Assistants with a background of supporting high-level clients who will be responsible for calendar and inbox management, organizing travel logistics, and other ad hoc tasks. This is a full-time position during Eastern Standard Time from 9AM to 5PM.

The following Job-related experience is required for potential candidates for this role:

• Must have at least more than a year of experience as an Executive Assistant or similar role.
• Must have proven experience working with C-level executives or equivalent.
• Must be familiar with Customer Relationship Management (CRM) systems and database management.
• Must be proficient in using Microsoft Office Suite.
• Must be highly organized with the ability to multitask effectively.
• Must have excellent communication skills and strong attention to detail.

Your responsibilities will include but are not limited to the following:

• Manage the client's calendar, ensuring all appointments and meetings are scheduled accurately.
• Support scheduling needs, arrange travel, and manage itineraries.
• Answer and manage incoming calls and emails.
• Keep all documents organized and maintain accurate records of contact information.
• Send timely reminders to the client about upcoming appointments and meetings.
• Track to-dos, monitor project tasks, and ensure everything is up-to-date.
• Handle ad hoc tasks and stay on top of urgent tasks as they arise.
• Perform additional duties as required to support the client efficiently.

Successful candidates for this role are expected to possess the following attributes:

• Must have excellent English communication skills.
• Has the ability to complete projects in a timely manner.
• Great logical and verbal reasoning skills.
• Exceptionally detail-oriented.
• Exceptional problem-solving and information-processing skills.
• Ability to think outside the box.
• A great work ethic and interest in learning new concepts and growing with the job.
• Ability to work both independently and as part of a team.
• Must have their own work device (preferably a desktop or laptop) and a stable internet connection.

Successful candidates for this role will be rewarded with the following benefits and compensation:

• A total of five paid vacation days per year (additional days can be taken unpaid).
• A 5% raise per year guaranteed (additional raises or bonuses may be given for outstanding performance).
• A paid 15-minute break for every 4 hours of work.
• Fully-paid healthcare benefits after 2 months of full-time work.
• Compensation range: $3.00 - $6.00 per hour.

* Vacation days increase by 1 vacation day per year. I.e. after one year of employment, the total paid vacation days on year 2 would be six, on year 3 seven, etc.

Our main focus is to build an energized and motivated workforce where our employees are happy and satisfied with their jobs and growth opportunities.

We are looking forward to making you a part of our team!

Thank you for your time and interest.