JOB DESCRIPTION
FULL-TIME PURCHASING ASSOCIATE
Title of Position: Full-Time Purchasing Associate
Department: Admin
- Organizational Association
Reports to: Stakeholders, and Operations Manager
Coordinates with: CEO, Stakeholders, and Operations Manager
About Officium:
Welcome to Officium, your trusted operations as a service provider dedicated to helping small to medium-sized businesses achieve remarkable growth through offshoring, digitalization, and automation. Our mission is simple yet powerful: to transform organizations by streamlining processes, providing complete transparency, and guiding your business's digital transformation journey.
At Officium, we understand the challenges faced by businesses in scaling their operations effectively. That's why we offer tailored solutions that allow you to focus on your core competencies while we handle the rest. Through process mapping, we unlock hidden efficiencies, empowering your business to operate seamlessly and with optimum productivity.
Transparency is at the core of our values. With Officium, you can experience complete visibility into your business processes and operations. We believe that a well-informed partnership yields the best results, which is why we are committed to providing you with comprehensive insights into your digital transformation journey.
Job Description:
Officium is seeking a highly motivated and results-oriented Purchasing Associate to join our dynamic team. In this full-time role, you will play a critical role in supporting our daily operations across various functions, ensuring smooth and efficient workflows. We pride ourselves on efficiency, innovation, and exceptional customer service. As we expand, we are seeking a dedicated Operations Associate to join our team and support our day-to-day administrative and operational functions.
Core Responsibilities
- Administrative Support: Provide comprehensive administrative support, including scheduling meetings, managing calendars, travel arrangements, and expense reports (if applicable).
Stock and Inventory Management: Utilize Asana to manage restaurant inventory levels, track stock movement, and maintain accurate records. Coordinate with suppliers for stock replenishment.- Email Management: Manage high-volume emails efficiently using Outlook, prioritising messages, and ensuring timely responses.
Contract Management: Facilitate contract management using Asana, including tracking contract lifecycles, maintaining records, and setting reminders for renewals and expirations.
- Order Management: Process incoming orders, ensuring accuracy and completeness.
Account Receivables and Collections: Manage outstanding invoices using QuickBooks Online (HK). Proactively reach out to customers via email and calls for timely payments.- Purchase Order Processing: Upon receiving purchase orders (POs), generate corresponding delivery invoices within QuickBooks.
HR Support: Assist with leave management using XAP.io.
Tools and Technologies:
Microsoft Excel Microsoft Outlook
Google Suite
Qualifications:- Minimum 2-3 years of experience in a similar operations or administrative role.
Strong organisational skills with a keen eye for detail.
- Excellent communication, interpersonal, and problem-solving skills.
Proficiency in Microsoft Office Suite (Excel, Outlook) and ability to learn new software quickly.- Knowledgeable with project management tools like Asana, QuickBooks Online (HK), XAP.io, Google Suite
Ability to work independently and manage multiple tasks simultaneously in a fast-paced environment.
Proactive and a team player Prior experience with invoicing and purchase order, inventory management and contract administration are a plus.
Other Qualifications:
- Has an internet speed minimum of 25 mbps
Flexible working hours, HongKong time- Has a quality laptop to use
Job Type: Full-time
Pay: Php25,- 00 - Php30,000.00 per month
Benefits: - Opportunities for promotion
Pay raise
- Promotion to permanent employee
Work from home
Schedule: Day shift
Expected Start Date: 07/20/2024