Financial Analyst

Finance Analyst assists the Finance Manager in ensuring that vendor invoices are check against Request for Payments (RFP) and Purchase Orders (PO) and processed before it becomes due for payment and balances are monitored on a regular basis and ensure timely submission of vendor aging reports. Ensures also that expanded withholding taxes and value-added taxes are properly withheld and remitted to the BIR.

Qualifications:

• Knowledge of ERP system in inventory, procurement and receiving and accounts payable modules.
• Considerable years of experience in accounts payable processing and interaction with vendors.
• Experience in the preparation of BIR Form No. 2307 and filing of tax returns.
• Good analytical, organization, and interpersonal skills.
• Good spreadsheet skills. Attention to detail and accuracy.
• Excellent collaboration, verbal and written communication skills.
• Interested in process improvement.
• Willing to adapt quickly to quick changes in direction.
• Internally motivated to seek out answers, generate ideas, and develop new skills.

Duties and Responsibilities:

1. Ensure that vendor invoices and DMs are logged, acknowledge received, checked against RFPs and POs reflecting the correct pricing, terms and discounts and processed based on the existing company policies.
2. Ensure that all invoices bear correct billing information such as company name, address, TIN and business style and all must be signed received by the appropriate personnel.
3. Ensure all documents for processing other than those covered by PO process are supported with Request for Payment signed by the Department Head and/or concurred by CFO/CEO.
4. Prepare Accounts Payable Voucher and BIR Form No. 2307, if applicable, based on the supporting documents received and submit the same to proper approvers and signatories.
5. Ensure the traceability of all processed APVs by making sure that all necessary details are noted in the preparation of APVs.
6. Ensure that CORs and sample receipts of all existing vendors are properly filed for efficient retrieval of files.
7. Coordinate APV (invoices, PO, Quotations, PR) concerns on a timely manner with Admin and Procurement or RFP Requestors.
8. Ensure timely follow ups from Procurement or Logistics on all pending and un-submitted invoices and other adjustments. Ensure that supplier advances are applied against account balances.
9. Prepare weekly/monthly schedules of APVs processed.
10. Prepare monthly schedule of Accounts Payable clearing all POs which are received but not yet invoiced.
11. Ensure that input VAT per GL are reconciled with SL balances per purchases (goods and services).
12. Prepare monthly Vendor Aging Reports (Trade, Non-Trade, Employees and Affiliates) to be submitted to Finance Manager not later than 3rd of the following month.
13. Manages monthly closing of financial records and posting of month end accruals; ensures accuracy of account balances.
14. Monitors tax compliance checklist and prepares working files for periodic tax compliances.
15. Files tax returns based on the approved working files.
16. Manages data and files (both physical and soft copies) of all filed returns.
17. Other tasks that may be assigned from time to time.