for Oxfam Pilipinas
Philippine Nationals Only
Oxfam is a global movement of people working together to end the injustice of poverty.
About Oxfam Pilipinas
We seek lasting change. We at Oxfam Pilipinas dream and work for a future where Filipinos are free from poverty. For more than 30 years, serving in a country where close to 27 million now live in poverty, we have relied on the power of people to carry out programs designed to achieve our shared vision. Central to our strategy is working with partners to transform the unequal power relations, structures, norms, and values that cause poverty and inequality, including gender-based violence and injustice.
We strive to apply a feminist lens to all our analyses and actions. We seek to save lives, provide access to services, and reduce the impact of disasters, particularly on the most vulnerable and disadvantaged. We belong to the larger Oxfam family of 21 organizations networked with partners and grassroots communities in more than 90 countries. We are part of a global movement for genuine change, seeking to rid the world of the scourge of poverty, with gender justice at the core of what we do.
Job Purpose
The post-holder is expected to provide financial, risk management, and compliance and capacity building support to the country program and its partners. The Finance Officer will report to the Strategic Finance Manager. The post-holder should have strong accounting and management skills to be able to meet donor reporting requirements (such as European Union, Global Affairs Canada DFAT, etc.), update Oxfam systems, e.g. OPAL, as well as provide financial accompaniment and mentoring support to project partners mostly based outside Metro Manila.
What we are looking for: SKILLS, EXPERIENCE, KNOWLEDGE, ATTRIBUTES AND VALUES:
Essential
Relevant graduate degree in accountancy or finance
A minimum of 3 years experience in financial management to an organization, preferable if worked with an INGO or development organization
Proven knowledge and demonstrable experience of working with computerized accounting packages and spreadsheets.
Team player with strong coordination skills
High level of initiative and able to work independently
Good communication and interpersonal skills. Ability to work and communicate effectively with partners/project participants to ensure compliance with Oxfam and donor policies and procedures
Responsible, flexible and adaptable. Ability to adapt to a fast-changing environment and numerous, at times competing work demands.
Strong organizational skills, detail oriented with ability to produce accurate work under tight deadlines.
Experience in providing mentoring and hand-holding support to local partners, NGOs and CSOs.
Willingness and availability to travel to project areas and local partner offices.
Preferable: If the candidate has worked with EU, GAC, DFAT-funded project and has a good understanding of their financial reporting requirements
Key Attributes
Ability to demonstrate collective leadership, program management, sensitivity to cultural differences and gender issues, as well as the commitment to equal opportunities.
Ability to demonstrate an openness and willingness to learn about the application of gender/gender mainstreaming and diversity for all aspects of development work.
Commitment to Oxfam's safeguarding policies to ensure all people who come into contact with Oxfam are as safe as possible.
Organizational Values:
Equality - We believe everyone has the right to be treated fairly and to have the same rights and opportunities.
Empowerment - We acknowledge and seek to expand people's agency over their lives and the decisions that impact them.
Solidarity - We join hands, support, and collaborate in working towards a just and sustainable world.
Inclusiveness We are open to everyone and embrace diversity. We believe everyone has a contribution to make, regardless of visible and invisible differences.
Accountability Our purpose-driven, results-focused approach means we take responsibility for our actions and hold ourselves accountable. We believe that others should also be held accountable for their actions
Courage - We speak truth to power and act with conviction on the justice of our causes
KEY RESPONSIBILITIES
A. Finance Management Function
Responsible for the overall financial management of assigned projects, including grants to partners and partners reporting requirements.
Encode financial transactions (payments, receipts, cash, cheques, floats, etc.) and perform accompanying functions relative to the systems management
Encode financial transactions such as partners monthly expenditure, grants and perform accompanying functions relative to the project financial management
Prepare and maintain monthly expenditures and grants tracking sheet, perform analysis of budget vs variance and update the overall project budget
Ensure the quality and integrity of balance sheet accounts and transactions posted in the system. Perform account reconciliations and comply with specific procedures affecting the key performance indicators of the unit.
Ensure the quality and integrity of expenditure and grant accounts posted in the system including use of budget codes. Perform account reconciliations and comply with specific procedures affecting the key performance indicators of the unit.
Prepare budgets and financial reports in coordination with relevant program/project colleagues to be sent to Strategic Finance Manager
Assist in tracking and updating partners budgets and expenditures, reviewing and checking their finance reports, ensuring financial compliance.
Maintain applicable Oxfam PeopleSoft function and contract management (i.e. reviewing budget forecast against actual, uploading partner's financial report)
Track and update projects and partners budgets and expenditures especially in PeopleSoft, review and check their finance reports, ensuring financial compliance vis--vis donor requirements
Follow through and implement agreed action plans on (a) significant/extraordinary movements in asset and liability accounts, (b) adjusting or correcting journal entries, (c) internal and external audit actions, and (d) similar items of that nature
Provide financial accompaniment and mentoring support to partners and follow-through and implement agreed actions plans and recommend actions and provide support that will strengthen partner's financial management capacity and compliance.
B. Risk Management and Compliance
Support the Strategic Finance Manager in performing financial activities in line with Oxfam's policies and procedures and legal and statutory requirements in the Philippines.
Ensure appropriate and secure record keeping for financial transactions in line with donor, Oxfam and statutory requirements in Philippines.
Ensure the practice of good internal controls.
Ensure financial compliance with Oxfam and donor requirements, policies and procedures.
Assist in verifying grant by reviewing partners claims, ascertaining eligibility of expenditures, verifying completeness and correctness of documentation and accuracy of computation.
Ensure alignment of partners grant releases, disbursements and financial report submission with the approved Project Partner Agreement and other relevant contractual document.
Other
Required to adhere to Oxfam's principles and values as well as the promotion of gender justice and women's rights
Understanding of and commitment to adhere to equity, diversity, gender, child safety and staff health and wellbeing principles
Contribute positively to other cross-functional teams as appointed
Perform priority organizational tasks related to his/her competencies, as may be assigned from time to time.
Actively participates and support the implementation and tracking of the Gender Justice Portfolio workplan and ToC relative to the Care Connect Project
Contract Length: Fixed Term (Two Years)
Your commitment to Oxfam
Required to adhere to Oxfam's principles and values as well as the promotion of gender justice and women's rights
Understanding of and commitment to adhere to equity, diversity, gender, child safety and staff health and wellbeing principles
Our values and commitment to safeguarding
Oxfam is committed to preventing any type of unwanted behaviour at work including sexual harassment, exploitation and abuse, lack of integrity and financial misconduct; and promoting the welfare of children, young people and adults. Oxfam expects all staff and volunteers to share this commitment through our code of conduct. We place a high priority on ensuring that only those who share and demonstrate our values are recruited to work for us.
We are committed to ensuring diversity and gender equality within our organisation and encourage applicants from diverse backgrounds to apply.
Note: All offers of employment will be subject to satisfactory references and appropriate screening checks, which can include criminal records and terrorism finance checks.
A thriving diverse Oxfam:
It's people power that brings about change. To play our part as a global organisation working to overcome poverty and inequality, we need equality, diversity and inclusion across our community of staff, partners and volunteers. Together, we're committed to becoming a more diverse workforce, better able to tackle the global challenges that face our world today.
To do that:
We need to dismantle the unequal power structures that exist everywhere, this including Oxfam and the wider development and charity sectors.
We need an inclusive Oxfam where everyone can bring who they are to our work and feels celebrated for the differences they bring.
We want and need everyone, and that means we need you.
