JOB SPECIFIC DUTIES AND RESPONSIBILITIES- Strategic Planning and Management
a. Actively contribute to organizational discussions and strategic decision-making at senior management and Board level on the basis of up-to-date information from the accounting system, and forward-looking projections of financial performance
b. Attend Board meetings; coordinate and lead the conduct of Finance Committee meeting in coordination with the head of the Committee
- 2. Financial Planning/Budget Preparation
a. Facilitate the organization's annual budget preparations and obtain approval from the SMT and National Board of Trustees.
b. Facilitate budget preparation per fund source (per project and donor) for submission to respective donor agencies.
c. Review the project costing prepared at the inception of the project proposal.
d. Regularly review the list of standard cost of construction-related materials as well as other costs that are necessary in drafting a project cost report by Operations Team.
a. Act as budget holder for Admin/Unrestricted Funds
b. Review and approve petty cash and revolving fund liquidation of PNO and regional offices.
c. Monitor and conduct timely follow-up of projected cash inflow with RD.
d. Lead the thorough analysis of appropriateness of each expense charged to each project and reflects funding gaps in a regular report discussed with the SMT.
e. Regularly align the project revenue & expense projections with RD and Operations team to avoid funding gaps.
- 4. Accounting and Taxation
a. Review and ensure correctness and validity of supporting documents for cash receipts, project-related disbursements & non-cash transactions, and project adjustments of PNO and regional offices before forwarding for entry in Sun system.
b. Ensure all related project entries are accurate and properly captured on the respective period and properly coded (project, department, donor, event & line of business).
c. Ensure generation of reliable and timely project financial statements and provides analysis for submission to SMT.
d. Ensure project compliance with government tax and other legal regulations (ie. BIR, SEC, LGU, etc.)
- 5. Financial Management and Reporting
a. Develop operating budget(s) and ensure programmatic success / organizational sustainability through cost analysis support, and compliance with all contractual and program requirements.
b. Review and ensure application of appropriate internal controls and financial procedures at headquarters and in field offices
c. Advise on the feasibility of projects, review proposed projects and status of ongoing projects, and make recommendations on issues affecting the organization.
d. Oversee the management and coordination of all internal and external fiscal reporting activities for HFHP including, but not limited to:
Internal: organizational revenue/expense and balance sheet reports, cash flow reports / projections, reports to funding agencies, development and monitoring of organizational and project budgets.
External: comply with government financial and tax reporting requirements; BOI reporting; SEC reporting
e. Monitor and maintain banking activities of the organization.
a. Establishes & implements standards, policies and processes across the organization & monitors functional areas to ensure compliance with HFHP/HFHI requirements.
b. Oversees tax functions and ensure compliance with BIR regulations
c. Coordinate audits with independent auditors and regulatory agencies
d. Enhances and implement financial systems, policies, procedures and tools
e. Interprets legislative and program rules and regulations to ensure compliance with all governmental, local and contractual guidelines
f. Ensures that all government regulations and requirements are disseminated to appropriate personnel and implemented, and
g. Monitors compliance
- 7. Database and File Management
a. Ensures maintenance of complete and updated project and donor softcopy & hardcopy files e.g. Agreements, contracts, addendum of contracts, budget, reports etc.).
b. Supervises proper filing of bank documents.
c. Supervises proper storage & inventory of accountable forms (official receipt and checks).
- 8. Staff Development and Performance Management
a. Takes active role in training and developing staff including mentoring, cross functional assignments, job rotations, stretch assignments, mobility to new roles and positions.
b. Identifies performance expectations, assesses staff performance, gives timely feedback and conducts formal performance appraisals.
c. Recognize team members based on performance
d. Takes timely and appropriate corrective actions on erring staff.
Perform other related job duties or tasks that may be assigned from time to time.
- JOB QUALIFICATIONS / SPECIFICATIONS
Degree in Accountancy or Business Administration. Preferably with MBA or CPA license.
10 years of progressive experience in Accounting/Finance, with 3-5 years in a leadership role.
- Involvement in working with an International NGO and simultaneously handling international or large-scale multiple projects is an advantage.
- Required Personal Skills/Characteristics:
Cross-cultural management skills
- Analytical skills and complex problem-solving skills
Very good leadership and people-management skills- Strong interpersonal and verbal communication skills
Good organizational and team-building skills
- Special Skills / Knowledge:
Computer skills: word-processing, spreadsheet preparation, internet usage; financial software
_Habitat for Humanity Philippines requires every individual who will be employed by the organization to uphold its Safeguarding Policy to protect the rights of women and children in its communities. In this regard, the highest standards of selection, recruitment, and verification procedures will be applied for all employment/engagement opportunities with Habitat Philippines._
Job Type: Full-time
Benefits:
Life insuranceSchedule: Monday to Friday
Supplemental pay types:
* 13th month salary
