Responsibility includes:
AP (Accounts Payable):
Handles the disbursement and AP recording to ensure that proper accounts are used and proper expense classification are captured in the accounting system.
Prepares check vouchers and banks payment instructions based on payment requests as properly supported by valid documents before approval of the company's authorized signatories.
Prepares monthly bank reconciliations, accounts reconciliations and accounting schedules.
Ensures that all suppliers invoice, bills, employees liquidations and other expenses are properly recorded and captured in the accounting system.
Responds to inquiries of employees and suppliers regarding purchasing procedures of the company.
Ensures that payments are funded and released to employees and suppliers on time.
Ensures that monthly closing requirements on disbursement recording are meet on time.
General ledger (GL) reporting :
- Helps Finance Supervisor to monitor and ensure that all prepayments are properly amortized on time, advances are proper liquidated, expenses are properly accrued on monthly basis, accounts subject for revaluation are revalued, and all transactions for journal entries are properly recorded and captured in the accounting system.
- Prepares reconciliation of Balance Sheet accounts and other accounting schedules as required by the Finance Supervisor.
- Ensures that all accounting records are filed and properly archived.
TAX and Government reportorial compliance ( BIR / SEC/ PEZA/ LGU / BOC ) :
- Assists the Finance Supervisor in the preparation of monthly, quarterly and annual BIR Returns such as Corporate Income Tax, Expanded Withholding Tax, Compensation Tax, Final Tax, VAT, quarterly sales and purchases and other related reports and supporting documents for Finance and Admin Manager's approval before filing and payment.
- Assists in the preparation of monthly, quarterly and annual Peza reporting requirements for Finance and Admin.
- Helps in the annual financial audit schedules and assisting the audit fieldwork.
Other Task:
- Responsible in the Suppliers accreditation process. Ensures that all suppliers and vendors are approved and have complete documentations.
- Ensures that all regular suppliers/vendors are properly evaluated annually.
- Maintains and updates the List of Suppliers.
- Other adhoc tasks that may require from time to time by the Finance Supervisor and/or Finance and Admin Manager
