Core Job Responsibilities:
FINANCIAL ACCOUNTING / ANALYSIS
- Coordinates with 3rd party Distributor/ Logistics Partner for month end close in ERP system as well as month end close with CFS in ERP system.
- Performs accounting work such as preparation of journals, AR, AP, P&L, BS schedules and reconciliations, etc.
- Manage day to day duties intercompany charge (ICB), RCE, rebates, accruals, etc.
- Follow up on AR/ overdue, collaborate with CFS on annual credit review, where applicable.
- Provide coaching and guidance to sales, customer service team or third-party logistics provider on activities or issues that may have financial or operational implications.
- Reporting to regional management on financial performance as required, eg. forecasts, projections, actuals, etc.
- Provide management with timely and accurate financial analysis that is critical to drive decision making and controls such as Sales Achievement Analysis Report, Sales Target setting, Usage report, DOH by product, etc.
- Provide variance analysis to track performance against budget for marketing expenses, overseas and local travelling, etc.
- Liaise with CFS accounting staff, internal and external auditors, tax agents as and when needed
- Suggest and drive improvements to enhance internal controls or management information accuracy
- Prepare rolling forecast/budgeting and reporting including ad-hoc reports for management review
- Support pricing request analysis
- Handle intercompany cross charges (ICB)
- Participate and contribute to ad-hoc projects
OPERATION / SUPPLY CHAIN
- Contact point for sales team and 3rd party Distributor/ Logistics Partner's customer service team in terms of consignment top-ups, inventory PAR levels, VIPER etc.
- Weekly ordering, sales forecast and demand planning
- Follow up with distribution centre and send all the shipping documents to 3rd party Distributor/ Logistics Partner for all incoming delivery
- Perform goods receipt from factory
- Perform billing to 3rd party Distributor/ Logistics Partner
- Perform weekly sales upload to required systems for sales reporting
- Sales & Usage implant tracking analysis report
- Highlight performance trends and issues/ opportunities that require action Page 2
- KPI monitoring ie: short expiry email notification, zero expiration products on shelf, etc.
- Send short-expiry product lists to sales team, coordinate with sales team and 3rd party Distributor/ Logistics Partner to ensure shot expiry inventory are collected back from consignment in accordance with AV policy
- Arrange VIPER return to distribution centre, prepare documents and coordinate on write-off, scrap process, perform stock adjustment in ERP system etc. 26. Define consignment stock count schedule, monitor the performance of 3rd party Distributor/ Logistics Partner according to schedule in accordance with AV policy
- Perform physical and system reconciliation of warehouse and consignment inventory
- Coordinate yearly stock count with 3rd party Distributor/ Logistics Partner
- Maintain Customer Master in ERP system
- Maintain Price Master in ERP system
- Support with tender submission
- Other responsibilities / projects may be assigned from time to time
MINIMUM EDUCATION REQUIRED
Financial/Accounting/Business Administration tertiary qualification to degree/diploma level or professional accounting qualification - essential.
Other skills/ knowledge:
- Knowledge of local country regulations
- Understands accounting, supply chain, planning and reporting processes - Keen learner, understands instructions and able to work independently on assigned responsibilities
- Excellent spoken and written of English and local language
- Hands-on with systems and tools, eg. SAP, Hyperion, Excel, Powerpoint
MINIMUM EXPERIENCE REQUIRED
Minimum 1-3 years of experience in finance/accounting at a junior level. Experience in working with teams from different functions and backgrounds
