Job Title: Finance and Admin Assistant- Department: Finance and Administration
- Reports to: Finance and Administration Officer
- Employment Type: Full-time
The Finance and Admin Assistant is responsible for providing comprehensive support to the Finance and Administration department of the corporate foundation. This role includes financial record-keeping, administrative tasks, and assisting in the preparation of financial reports. The ideal candidate will be detail-oriented, organized, and able to handle multiple tasks with precision and efficiency.
Assist in maintaining accurate financial records, including accounts payable, accounts receivable, and general ledger entries.
- Prepare and process invoices, receipts, and payments, ensuring timely and accurate recording of all transactions.
Support the preparation of financial reports, budgets, and forecasts.- Assist in the reconciliation of bank statements and other financial accounts.
Help in the management of the foundation's budget and monitor expenses to ensure alignment with financial policies.
- Assist in the preparation for audits, providing necessary documentation and information as required.
Ensure compliance with financial policies and procedures.
Provide general administrative support, including filing, data entry, and document management.- Manage office supplies and coordinate with vendors for office-related purchases.
Assist in organizing meetings, including preparing agendas, taking minutes, and arranging logistics.
- Handle correspondence, including emails, phone calls, and mail, ensuring timely and professional communication.
Support the HR function by assisting in payroll preparation and employee records management.- Maintain an organized filing system for financial and administrative documents.
- Coordination and Communication:
Liaise with other staff to ensure smooth coordination of financial and administrative processes.- Communicate effectively with external partners, including vendors, donors, and government agencies, as necessary.
Assist in coordinating events, workshops, and other activities of the foundation.
- Compliance and Risk Management:
Assist in ensuring that the foundation adheres to all legal and regulatory requirements related to finance and administration.
- Help in monitoring and mitigating risks related to financial operations and administrative processes.
Education: Bachelor's degree in Accounting, Finance, Business Administration, or a related field.
- Experience: Minimum of 2 years of experience in finance and administrative roles, preferably within a nonprofit or corporate foundation.
Skills:
- Proficiency in accounting software (e.g., QuickBooks) and MS Office, particularly Excel.
Strong organizational and time management skills.
- Attention to detail and accuracy in financial reporting.
Excellent communication skills, both written and verbal.- Ability to work independently and as part of a team.
Understanding of nonprofit financial regulations and best practices is an advantage.
Integrity and ethical behavior in handling financial matters.
- Strong problem-solving skills and ability to prioritize tasks.
Ability to maintain confidentiality and handle sensitive information.- Flexibility and adaptability to handle varying workloads and tasks.
Office-based role with occasional requirements to attend meetings or events outside of the office or travel to support site visits (financial monitoring).- May require occasional overtime to meet deadlines.
Interested candidates should submit their resume and a cover letter detailing their qualifications and experience to [Confidential Information] by September 2,
Job Type: Full-time
Pay: Php12,000.00 - Php15,000.00 per month
Application Deadline: 09/02/2024
