People in Need (PIN) Philippines is currently looking for a
FINANCE & ADMIN MANAGER.
Area of Assignment : Cagayan De Oro City / Manila
Under the direct supervision of the Head of Systems and Operations/ Country Director, the Finance Manager is responsible for mission economy, mission's compliance with PIN and donors financial and admin procedures and policies. Finance Manager directly manages a small finance team and continuously works on its capacity building.
Duties & Responsibilities:
Financial Management
As a member of the Country SMT:
- quickly develops strong knowledge and expertise of PIN systems, policies, and procedures;
- Responsibility for overall country program economy (preparation of operational budget and its regular update, cost allocation planning, proper budgeting, cash flow and cost efficiency monitoring, FX rate risk, etc.)
- ensures that relevant accounting, financial and administrative management procedures and systems of the country program are in place and used appropriately;
- provides training of these procedures and systems to project and support staff;
- ensures that project and country spending monitoring tools are updated and available;
- monitors project spending and sends early alerts if spending issues;
- prepares with program leads the expenditure forecasts;
- prepares internal and donor budgets realignments in line with policies and procedures;
- provides regular financial overview and updates to country and project management;
- prepares financial and project reporting to the donors and HQ;
- verifies, corrects, and approves financial and expenditure reports of PIN project partners;
- manages cashflow of the country program and submits timely and sufficient fund requests;
- ensures that all transactions are properly accounted for and the financial systems are maintained, under all procedures and controls;
- plays a key role in expenditure verification, statutory and project audits (either internal or external); and
- prepares budgets of new projects
Accounting
- responsible for integrity, accuracy, punctuality, and completeness of accounting data;
- responsible of the quality of bookkeeping;
- Responsible for the quality of posting and documentation of accounting transactions;
- administers completion of regular accounting closure operations; and
- ensures that all accounting issues and concerns are administered and acted promptly and responsibly
Compliance
- makes sure that PIN Philippines complies with all obligations towards local authorities;
- ensures timely submission of the SEC reports;
- ensures that PIN's registration in the PHL is valid and remains active;
- obtains any business authorisations;
- ensures registration and compliance with local administration: SEC, PhilHealth, SSS, ..
- examines irregularities and non-compliance issues and ensure that findings are recorded and followed up with management so that issues can be rectified;
- ensures quality and completeness of project documentation
- sets up archiving rules and ensures they are implemented;
- performs regular checks on proper archiving of accounting, procurement and HR documents; and
- ensures that conditions and requirements of project donors are known and abided by
Benefits
- Salaries are according to People in Need Salary Scale. Candidates will be informed about the salaries in the beginning of the recruitment process
- Health insurance for both in-patient and out-patient care with maximum benefit limit of Php. 195,000.00 per year per staff
- Life & Accident insurance for all injuries during work time
- 15 days of paid annual leave per year
- 7 days of paid sick leave per year plus 13 days of medical leave per year
- 3 days paid compassionate / emergency leave
- Compensation leave for working overtime when requested by the Line Manager
- VAWC, Special Leave for Women, Maternity, Paternity and Solo Parental Leave according to law
- Communication or internet allowance on monthly basis
- Home office after agreement with Line Manager
- Extensive Capacity Building program, both internal and external trainings - Induction training, internal online
- Opportunities, such as access to e-learning platform and live webinars
- International environments with opportunities to learn from other country programs and HQ office in Prague
- Opportunities to travel locally and also internationally
- Per diem for working outside of the duty town depending on the location. Full reimbursement of accommodation and transportation during business trips
- Friendly and fair environment in small collective structure where everyone knows each other
- Work hours are from 8:00 am - 5:00pm, Monday to Friday with one hour break for lunch
