Qualifications:
- Hold an S02 certification as a Facility Coordinator
- Strong knowledge of safety regulations and compliance requirements
- Experience in managing facility maintenance teams and coordinating service providers
- Excellent organizational and time management skills
- Strong verbal and written communication abilities
- Proficient in using facility management software and tools
- Detail-oriented with a focus on accuracy and quality of work
Job Description: Facility Coordinator (S02 Certification)
Responsibilities:
CMO Compliance:
- Ensure compliance with regulations and safety standards in the facility
- Create Safety Work Permits and Job Hazard Analysis (JHA) for all activities
- Assess risks and hazards associated with each activity
Soft and Hard Service Process Improvement:
- Standardize processes for soft and hard services
- Identify areas for improvement and implement best practices
Team Management:
- Manage the building maintenance team, housekeeping, and grounds staff
- Allocate manpower effectively based on workload and priorities
- Conduct toolbox meetings to communicate goals, expectations, and safety guidelines
- Prepare work and activity schedules for the team
- Monitor routine activities, verify completion, and update activity monitoring system
- Forecast routine activities and set timelines for completion
Housekeeping Activity:
- Monitor housekeeping activities to ensure cleanliness and sanitation standards are met
- Regularly inspect and assess the effectiveness of housekeeping procedures
- Address any issues or concerns related to housekeeping
Grounds Activity:
- Manage grounds maintenance activities to ensure a safe and attractive landscape
- Coordinate the scheduling of routine grounds maintenance tasks, such as lawn care, gardening, and waste management
- Oversee contractors and suppliers involved in grounds maintenance
Reporting and Data Analysis:
- Prepare and submit weekly reports on facility operations and activities
- Conduct time studies and manpower capacity checks to optimize resource allocation
- Gather raw data on various aspects of facility management for analysis and decision-making
Checklist and Activity Verification:
- Develop and update checklists for building maintenance tasks and activities
- Conduct regular activity verification to ensure compliance with established procedures and standards
Building Item Health Checklist:
- Update the building item health checklist to track the condition of various equipment, systems, and components
- Regularly inspect and evaluate the health of building items, identifying maintenance or replacement needs
Note: This job description is a general overview of the expected duties and responsibilities for the Facility Coordinator role. Additional tasks may be assigned as needed.
