Executive Secretary to the Managing Director

Job Overview:

As the Executive Secretary to the Managing Director, you will play a pivotal role in providing high-level administrative support and managing day-to-day activities for the Managing Director. The position requires a detail-oriented, proactive, and organized individual capable of handling confidential information and ensuring seamless communication between the Managing Director and internal/external stakeholders.

• Key Responsibilities:

• Calendar and Schedule Management:

Efficiently manage the Managing Director's calendar, scheduling appointments, meetings, and travel arrangements.

Prioritize and coordinate conflicting commitments to optimize the Managing Director's time.

• Communication Management:

Act as the primary point of contact for internal and external communication on behalf of the Managing Director.

Draft and prepare correspondence, emails, reports, and other documents.

• Meeting Coordination:

Organize and coordinate meetings, conferences, and special events.

Prepare meeting agendas, attend meetings, and take accurate minutes.

• Travel Arrangements:

Arrange domestic and international travel for the Managing Director, including flights, accommodations, and transportation.

• Document Management:

Maintain an organized and easily accessible filing system for documents, records, and reports.

Ensure confidentiality of sensitive information and handle documents with discretion.

• Business Presentation:

Create a business presentation as per the Managing Director's request.

• Task Prioritization:

Prioritize tasks and assignments based on urgency and importance, ensuring deadlines are met.

• Office Coordination:

Collaborate with other departments to ensure smooth coordination of tasks and information flow.

Coordinate office supplies, equipment, and maintenance needs.

• Confidentiality:

Handle confidential information with discretion and maintain a high level of confidentiality at all times.

• Qualifications and Requirements:

Proven experience as an executive secretary, administrative assistant, or similar role.

Excellent organizational and time-management skills.

Excellent presentation skills using canva or any other similar tools

Strong written and verbal communication skills.

Proficiency in office software and communication tools.

Ability to multitask and prioritize effectively.

Attention to detail and accuracy.

Discretion and trustworthiness.

Job Type: Full-time

Pay: Php25,

• 00 - Php30,000.00 per month
  
  Benefits:
• On-site parking

Pay raise
Schedule:

• 8 hour shift

Flextime

• Holidays

Monday to Friday

• Weekends

Supplemental Pay:

• 13th month salary

Overtime pay

• Performance bonus

Experience:

Executive Assistant: 3 years (Required)