Tips: Provide a summary of the role, what success in the position looks like, and how this role fits into the organization overall.
Responsibilities
Administrative Management:
- Overseeing day-to-day administrative operations to ensure smooth functioning of the office.
- Managing office supplies, equipment, and facilities.
- Handling correspondence, filing, and documentation efficiently.
Executive Support:
- Assisting the executive team with scheduling, meeting arrangements, and travel coordination.
- Preparing reports, presentations, and other documents as needed.
- Acting as a liaison between the executives and other employees or external stakeholders.
Project Support:
- Assisting with administrative aspects of project management, including documentation, scheduling, and communication.
- Coordinating with various departments to ensure project-related tasks are completed on time.
Communication and Coordination:
- Managing internal and external communication, ensuring information flow is efficient and accurate.
- Coordinating meetings, conferences, and other events.
- Handling inquiries and requests from stakeholders, clients, and government officials.
Office Management:
- Ensuring the office environment is organized and conducive to productivity.
- Implementing office policies and procedures.
- Managing office budgets and expenses.
Team Leadership:
- Supervising and supporting junior administrative staff, providing training and guidance as needed.
- Promoting a positive and collaborative work environment.
Compliance and Ethics:
- Ensuring all administrative activities comply with relevant laws, regulations, and company policies.
- Upholding ethical standards and promoting a culture of integrity within the administrative team.
Customer Service:
- Providing excellent customer service to clients, partners, and stakeholders.
- Addressing and resolving any administrative issues or concerns promptly.
Qualifications
Educational Background:
- A Bachelor's degree in business administration, management, or a related field is typically required.
- College undergraduate, High School or Senior High School graduates are most welcome to apply.
- Additional certifications or training in secretarial studies or office administration can be advantageous but not mandatory.
Experience:
- Proven experience as an Executive Secretary or in a similar administrative role, preferably supporting senior executives.
- Experience working in a start-up or project-based environment is desirable
- Experience with government projects or proposals is beneficial but not strictly required.
Skills:
- Strong organizational and multitasking skills.
- Excellent communication and interpersonal skills.
- Proficiency in office software (e.g., MS Office, Google Workspace).
- Ability to manage schedules, meetings, and office logistics efficiently.
- Basic understanding of project management and administrative tasks.
- Ability to work independently and as part of a team.
Professional Attributes:
- Deeply patriotic, with a strong commitment to making positive contributions to the nation.
- Respectful and humble demeanor, able to work collaboratively with diverse individuals and groups.
- Maintains a professional lifestyle free from substance abuse or potentially offensive bodily adornments.
- Flexible and adaptable, willing to accommodate non-traditional schedules or work arrangements as needed.
- Passionate about driving meaningful change and leaving a lasting, beneficial legacy.
