Executive Secretary

Job Title: Executive Secretary / Corporate Secretary / Finance

• Job Summary:

We are seeking a highly organized and detail-oriented individual to fulfill the role of Executive Secretary / Corporate Secretary with a focus on finance-related tasks. This position involves a wide range of responsibilities, including financial management, corporate documentation, administrative support, and personal assistance to the President and CEO.

• Key Responsibilities:*

• Finance and Accounting Tasks:*

• Daily Cash Position Reporting:
  
  - Update daily cash position, including cash sales, collections, PDC on hand, and approved disbursements.
  
  - Submit the report to the President/CEO each morning.
  
  

• PDC Management:
  
  - Safeguard post-dated checks, ensuring all are deposited as scheduled.
  
  - Maintain an updated summary of checks on hand.
  
  
  

• Company Financial Records:
  
  - Secure and manage passbooks and company checkbooks.
  
  
  

• Payables Management:
  
  - Prepare daily payables summary for approval by the President/CEO.
  
  - Print approved checks and handle the signing process.
  
  
  

• Cash Advances:
  
  - Prepare and seek approval for cash advances summaries.
  
  - Print approved cash advance checks and oversee the signing process.
  
  
  

• Petty Cash Replenishment:
  
  - Manage petty cash reimbursements and reconciliation.
  
  - Prepare and process petty cash replenishment checks.
  
  
  

• Payroll Processing:
  
  - Assist in payroll preparation, including check issuance and bank transactions.
  
  - Handle government dues payments, including SSS, Pag-ibig, Philhealth, and BIR.
  
  
  

• SEC Electronic Filing:
  
  - Submit the GIS/Annual Financial Statement via the E-FAST tool.
  
  
• Corporate Secretary Responsibilities:*

• Prepare Board Resolutions and Secretary Certificates for various purposes.
  

• Coordinate with legal counsel for review and approval.
  

• Maintain records of Board Resolutions and Secretary Certificates.
  
  
• Executive Secretary of the President:*

• Manage office tasks, including correspondence and file management.
  

• Provide clerical support and handle inquiries from employees.
  

• Schedule and coordinate appointments, travel, and meetings.
  

• Maintain efficient filing systems for company documents.
  

• Handle confidential files related to the President and CEO.
  
  
• Personal Assistant of the President and CEO:*

• Assist with personal payables and check printing.
  

• Handle family-related bookings and reservations.
  

• Manage personal document renewals and government-related tasks.
  

• Perform additional tasks as directed by the President.
  
  
• Qualifications:*

- Bachelor's degree preferably Accounting or Banking & Finance

- Proven experience in a similar role, especially in finance and corporate secretarial duties.

- Proficiency in office software and accounting tools.

- Strong organizational, communication, and multitasking skills.

- High level of discretion and confidentiality.

- Ability to work independently and adapt to changing priorities.

Job Type: Full-time

Benefits:

• Opportunities for promotion

Promotion to permanent employee
Schedule:

• 8 hour shift

Experience:

• Executive Secretary: 1 year (Preferred)

Expected Start Date: 03/10/2024