JOB BRIEF:We are looking for an Executive Assistant to perform a variety of administrative tasks and support our company's senior-level managers.
Executive Assistant's responsibilities include managing calendars, making travel arrangements and preparing expense reports. To be successful in this role, you should be well-organized, have great time management skills and be able to act without guidance.
Ultimately, you will contribute to the efficiency of our business by providing personalized and timely support to executive members.
Act as the point of contact among executives, employees, clients and other external partners
- Manage information flow in a timely and accurate manner
Manage executives calendars and set up meetings- Make travel and accommodation arrangements
Rack daily expenses and prepare weekly, monthly or quarterly reports
- Oversee the performance of other clerical staff
Act as an office manager by keeping up with office supply inventory- Format information for internal and external communication memos, emails, presentations, reports
Take minutes during meetings
- Screen and direct phone calls and distribute correspondence
Organize and maintain the office filing system
Work experience as an Executive Assistant, Personal Assistant or similar role- Excellent MS Office knowledge
Outstanding organizational and time management skills
- Familiarity with office gadgets and applications (e.g. e-calendars and copy machines)
Excellent verbal and written communications skills- Discretion and confidentiality
PA diploma or certification is a plus
Job Type: Full-time
Benefits:
Pay raise
Schedule: Monday to Friday
Supplemental Pay:
* 13th month salary
