We are seeking a
full-time Executive Personal Assistant to manage both personal and professional responsibilities on behalf of the client. This role will involve organizing a high volume of tasks and communication, managing calendars, and providing key support across multiple businesses. The ideal candidate will be proactive, highly organized, and capable of making decisions independently.
The successful candidate will handle everything from client communications and scheduling to personal errands and administrative tasks. This position requires someone who can manage multiple responsibilities, prioritize effectively, and act with discretion.
Key Responsibilities:
- Email Management: Handle and prioritize 100-150+ emails per day, filtering important communications and responding on behalf of the client when appropriate
- Calendar Management: Schedule and manage 3-10 daily meetings across multiple businesses, ensuring seamless coordination and no scheduling conflicts
- Task Management: Organize, track, and prioritize a long list of personal and business tasks, ensuring timely completion of critical items
- Client Communication: Follow up with clients and investors on paperwork, such as confirming investment documentation, collecting accreditation letters, and ensuring all necessary documents are submitted
- Errands and Reservations: Coordinate personal errands such as ordering gifts, making restaurant reservations, and booking travel
- Daily Reporting: Provide daily summaries outlining the most important tasks and priorities for the day or week
- System and Software Management: Learn and operate business software platforms such as InvestNext, HubSpot, and other tools as needed
Requirements
- Organizational Excellence: Ability to manage and prioritize multiple tasks and stay on top of an extensive to-do list
- Proactive Problem Solving: Ability to make decisions independently and solve problems without constant direction
- Strong Communication Skills: Clear and professional written and verbal communication, including responding on behalf of the client
- Attention to Detail: Demonstrated ability to manage intricate details and high-priority tasks with accuracy
- Technologically Proficient: Comfortable learning new software and systems, including CRM and email management platforms
- Discretion and Loyalty: Handle confidential information with care and demonstrate loyalty to the client's businesses and personal commitments
- Adaptability: Ability to adapt to a fast-paced environment and quickly learn new processes and business needs
Benefits
- Competitive salary package, paid in US dollars
- Opportunities for career advancement
- Dynamic and collaborative work environment
- Remote work option available
- Supportive team culture focused on success and growth
